#..INTERIOR/BIA-12

#....System name: Indian Trust Land Mortgages--Interior, BIA-12.

System location:

Area and Agency Offices. (For a listing of specific locations,

contact the Systems Manager.)

Categories of individuals covered by the system:

Individual Indians who mortgaged trust land to customary lenders.

Categories of records in the system:

Mortgage records and supporting documents.

Authority for maintenance of the system:

25 U.S.C. 483(a).

Routine uses of records maintained in the system, including

categories of users and the purposes of such uses:

The primary uses of the records are (a) to furnish lender with

information on applicant and on status of land and (b) to maintain

current information on payments and balances of loan. Disclosures

outside the Department of the Interior may be made (1) to disclose or

transfer to another Federal agency, a State of local government, an

Indian tribal group or a contractor that will have jurisdiction over

programs now managed by the BIA, (2) to the Economic Development

Administration, Farmers Home Administration and Small Business

Administration in regard to participating funding between those

agencies and BIA, (3) to the U.S. Department of Justice when related

to litigation or anticipated litigation, (4) of information

indicating a violation or potential violation of a statute,

regulation, rule, order or license, to appropriate Federal State,

local or foreign agencies responsible for investigating or

prosecuting the violation or for enforcing or implementing the

statute, rule, regulation, order or license, and (5) from the record

of an individual in response to an inquiry from a Congressional

office made at the request of that individual, (6) to title insurance

and abstracting companies and attorneys for the purposes of

determining ownership of and encumbrances against title.

Policies and practices for storing, retrieving, accessing,

retaining, and disposing of records in the system:

Storage:

Manual: Letter files.

Retrievability:

(a) Indexed by individual's name. (b) Retrieved by manual search.

Safeguards:

In accordance with 43 CFR 2.51.

Retention and disposal:

Records are permanently retained.

System manager(s) and address:

Director, Office of Trust Responsibilities, Bureau of Indian

Affairs, 18th and C Streets NW, Washington, DC 20245

Notification procedure:

To determine whether the records are maintained on you in this

system, write to the System Manager or, with respect to records

maintained in the office for which he is responsible, an Area or

Field Office Director, or any Agency Superintendent. (See 43 CFR

2.60.)

Record access procedures:

To see your records, write the officials listed in the

Notification procedure. Describe as specifically as possible the

records sought. If copies are desired, indicate the maximum you are

willing to pay. (See 43 CFR 2.63.)

Contesting record procedures:

To request correction or the removal of material from your files,

write the System Manager. (See 43 CFR 2.71.)

Record source categories:

Mortgage applicants.