Forms



FormsDue Before Your First Day Of Work

The forms listed below must be completed before you report to work. The completed forms are to be sent to the OCIO Business Services Office either through email, Tiffany_Smith@ios.doi.gov, or fax (202) 208-6084. You will receive a welcome email from OCIO HCO with instructions on how to submit the required forms.

  • IT Services Security Question Form

    Purpose: To ensure the security of an end user’s account. The secret question is used to verify an end user’s identity before providing end user support such as password resets or unlocking accounts.
    Instructions: 1) Read and complete the form. 2) Print and sign the form. 3) Return the completed form to the OCIO Business Services as soon as possible (prior to the first day).
    Who Submits: All new employees.

  • DOI Rules of Behavior (ROB) for Computer Network Users

    Purpose: To obtain access to the DOI network. As a Department of the Interior (DOI) computer network user, you must understand and agree to these rules of behavior prior to being granted access to the DOI computer network, which will provide you internet and intranet connectivity, electronic mail, network file storage, and network printing capabilities.
    Instructions: 1) Read and complete the form. 2) Print and sign the form. 3) Return the completed form to the OCIO Business Services as soon as possible (prior to the first day).
    Who Submits: All new employees.

Due On The Day You Report To Work

Please be sure you bring the following forms completed on your first day of work:

  • Telework Agreement - DI-3457

    Purpose: This form/agreement constitutes the terms and conditions required by the Department of the Interior to establish the necessary assignments, requirements, procedures, and signatures for teleworking.
    Instructions: Complete and sign form. When completing Part 2, click on the question mark for an explanation of each of the elements. Note: This form will have to be discussed, approved and signed by your supervisor.
    Who Submits: All new employees

  • Work-At-Home Telework Safety Checklist Employee Certification

    Purpose: The checklist is to assess the overall safety of the alternative workplace.
    Instructions: Each telework employee should read and complete the self-certification safety checklist. Upon completion, the checklist should be signed and dated by the participating employee. Note: This form must be signed by your supervisor. Both the supervisor and employee should retain a copy of this certification for their records.
    Who Submits: All new employees

  • Public Transportation Subsidy Program Application

    Purpose: This form is required in order to participate in the public transportation subsidy program. Federal employees may receive passes in amounts approximately equal to employee commuting costs, not to exceed the maximum level allowed by law. The program has benefited many employees and the environment by subsidizing employee public transportation commuting expenses and by reducing traffic congestion and pollution.
    Instructions: Read, complete and sign the form. Detailed instructions on how to complete this form can be found at the bottom of the form. Note: This form must be signed by your supervisor.
    Who Submits: New Employee that wish to receive metro subsidy benefits.

  • SmartBenefits Program Application

    Purpose: All Federal employees who receive transit subsidy, and use ALL of their benefits on Metrorail, Metrobus, Metro-authorized van pools, Cue, Fairfax Connector, Ride On, DASH, or DC Circulator are required to participate in the SmartBenefits® Program.
    Instructions: Read, complete and sign the form. Note: This form must be signed by your supervisor.
    Who Submits: New Employee that wish to receive metro subsidy benefits.

  • DOI Transit Subsidy Commuting Expense Work Sheet

    Purpose: All qualified DOI employees are required to certify their monthly commuting costs by calculation to the nearest dollar for their daily commute to work.
    Instructions: Read, complete and sign the form. Detailed instructions on how to complete this form can be found at the top of the form. Note: This form must be signed by your supervisor.
    Who Submits: New Employee that wish to receive metro subsidy benefits.

  • CGE Federal Employee Access Request Form

    Purpose: This form is to provide employees with access to the DOI’s eTravel system (GovTrip) as a traveler and/or travel arranger (for administrative positions) and/or travel authorizer (for supervisors). Your position will dictate which type of access you will need.
    Instructions: Read, complete and sign the form. Once you click on the link above, please select the GovTrip: Federal Employee Access Request Form. Detailed instructions on how to complete this form can be found at the bottom of the form. Note: This form must be signed by your supervisor.
    Who Submits: All new employees

  • CGE FBMS Vendor Update Form

    Purpose: This form is to provide the financial management team with banking information for ease of travel reimbursement after a travel voucher has been processed.
    Instructions: Read, complete and sign the form. Once you click on the link above, please select the GovTrip: FBMS Vendor Update Form-Travel Vendors Only.
    Who Submits: All new employees

  • Credit Card Application Form

    Purpose: This form is used to establish an individual integrated credit card account. You will be advised on whether this card will be used only for travel or if it will be used for travel and purchasing.
    Instructions: Please complete Page 1 of the application and indicate with your signed initials, whether or not you will allow a credit check. Leave the Hierarchy and Master Accounting Code field blank.
    Who Submits: All new employees

  • Alternate Credit Worthiness Form

    Purpose: If you indicate on the credit card application that you do not authorize a credit worthiness check, then you will need to fill out the alternative credit worthiness form. This form is not needed if you allow JP Morgan to pull a credit report.
    Instructions: Read, complete and sign the form. Detailed instructions on how to complete this form can be found at the bottom of the form.
    Who Submits: Only required if you do not authorize a credit worthiness check by JP Morgan.

  • Integrated Chard Card Program Cardholder’s agreement

    Purpose: This agreement must be signed by all credit cardholders to ensure you agree with and understand your responsibilities as a credit cardholder.
    Instructions: Read, sign and date the form.
    Who Submits: All new employees

  • OCIO Work Schedule

    Purpose: This form is required in order to establish your work schedule with your supervisor.
    Instructions: Review each of the work schedules and select the work schedule that meets your needs. Discuss the selected work schedule with your supervisor and ensure that your supervisor signs the form.
    Who Submits: All new employees