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Information and Records Management



The Information Management Division (IMD) within the Office of the Chief Information Officer (OCIO) is responsible for providing leadership, policy, training, and bureau/office oversight to safeguard records and privacy while ensuring access to the Department's information assets according to Federal regulations.

Links to IMD Programs

Records Management
The Federal Records Act (44 U.S.C. 31) and other regulations require all federal agencies to create records that document their activities, file records for safe storage and efficient retrieval, and dispose of records according to Agency schedules. Federal records contribute to the smooth operations of an agency's programs by making the information needed for decision making readily available. They also shed light on an agency's functions and ensure accountability to the Administration, Congress, and the public.

Privacy
Enacted in 1974, the Privacy Act (5 U.S.C. 552a) established safeguards for the protection of records that the Federal government collects and maintains on individuals. The DOI is committed to protecting any information collected directly from you to the greatest extent possible and promptly informs the public about its record systems covered by the Privacy Act by publishing notices in the Federal Register.

Section 508
Section 508 of the Rehabilitation Act was enacted to ensure that Federal employees and members of the public with disabilities have access to the Federal government's electronic and information technology (EIT). The DOI is committed to ensuring the accessibility of its Web sites, software, hardware, multimedia, and telecommunications to the widest audience possible by providing resources to information users with disabilities.

Information Quality (Section 515)
DOI disseminates information to the public through its Web sites and published materials and is required by law to issue guidelines ensuring and maximizing the quality, utility, objectivity, and integrity of that public information. The Information Quality program ensures that members of the public may submit requests for corrections with an available peer review process and reports annually on those requests and peer reviews to the Office of Management and Budget (OMB).

Information Dissemination (E-Gov)
As required by the E-Government Act of 2002, the DOI is required to complete an annual E-Government Act Report. The Act requires the OMB to report to Congress a summary of the information reported by agencies pursuant to Section 202(g) of the Act. You can access the significant amount of information that IMD contributes annually to this report by visiting its Information Dissemination (E-Gov) Web site. You can access the DOI's full annual E-Government reports on its E-Gov Web site.