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Privacy Act Systems of Records Notices

Below is a listing of the Department of the Interior Privacy Act System Notices as they appear in the Government Printing Office Privacy Act Issuances 2001 Compilation. Also listed are notices published in the Federal Register since this Compilation. Listed at the end of this document are Office of Personnel Management (OPM) Central System of Records (systems “on loan” to agencies for which OPM is the system manager) and other Government-wide Privacy Act Systems of Records Notices that affect the Department.

You will be linked to the text of the notice by clicking onto the Privacy Act system’s title.


  • Equal Employment Opportunity Commission
    • EEOC/GOVT-1: EEOC Records and Appeal Records
      Records on applicants for Federal employment and current and former Federal employees who file complaints of discrimination or reprisal, or who file appeals with EEOC from agency decisions, petitions for review of decisions of the MSPB, or requests for review of final decisions in negotiated grievance actions.

  • Federal Emergency Management Agency
    • FEMA/GOVT-1: National Defense Executive Reserve (NDER) System
      Applicants for an incumbents of NDER assignments, including FEMA Form 85-3, NDER Qualifications Statement, which is used to determine membership for units of the NDER in Federal departments and agencies in accordance with Executive Order No. 11179 as amended by Executive Order No. 12146

  • General Services Administration
    • GSA/GOVT-2: Employment Under Commercial Activities Contracts
      Records on former Federal employees involuntarily separated from government employment as a result of a commercial activity contract.The system is used to provide government agencies with necessary information on former Federal employees hired by contractors to ensure the proper distribution of severance pay by the government

    • GSA/GOVT-3: Travel Charge Card Program  
      Records of current Federal employees who use government assigned charge cards while in travel status.It is used to provide government agencies with (1) necessary information on the commercial travel and transportation payment and expense control system which will provide travelers charge cards for official travel and related travel expenses on a worldwide basis; (2) attendant operational and control support; and (3) management information reports for expense control purposes.

    • GSA/GOVT-4: Contracted Travel Service Program 
      Records on individuals who are current Federal employees on travel and individuals being provided travel by the government.It is used to enable travel agents who are under contract to the Federal government to issue and account for travel provided to individuals.

    • GSA/GOVT-5:Access Certificates for Electronic Services (ACES) (In PDF)
      Individuals covered are persons who have a digital signature certificate under the ACES program

    • GSA/GOV-6: SmartPay Purchase Chase Card Program 
      Individuals covered by the system are Federal employees, contractors, and other individuals who apply for and/or use Government-assigned purchase charge cards.

    • GSA/GOV-7:  Federal Personal Identity Verification Identity Management System (PIV IDMS)
      (See DOI-45, DOI-46, and DOI-47 for DOI Managed HSPD12 Privacy Act systems of records)

    • GSA/GOV-8:  Excluded Parties List System (PDF)
      Individuals Covered by this System:  a.  Individuals excluded or disqualified under a Federal agency's codification of the Common Rules on Nonprocurement suspension and debarment, or otherwise declared ineligible from receiving certain Federal assistance and/or benefits; b.  individuals debarred, suspended, proposed for debarment, or otherwise declared ineligible from participating in Federal procurement programs; c. Individuals barred or suspended from acting as sureties for bid and performance bond activity in procurement programs; d. Individuals barred from entering the United States; e. Individuals that may be subject to sanctions pursuant to 31 CFR parts 500-599 and subparts there under.

  • Department of Labor

    • DOL/GOVT-1: Federal Employers' Compensation Act File
      Records on FECA benefit recipients.These are Federal employees injured in the performance of duty, or beneficiaries of employees killed in the performance of duty.Includes the information and verification about covered employees' work related injuries, entitlement to medical treatment and vocational rehabilitation; entitlement to and computation of continuation of pay, compensation, survivors' benefits under FECA and certain other statutes.

    • DOL/GOVT-2: Jobs Corps Student Records
      Information on Employment Training Administration Job Corps students and former students.

  • Department of Transportation

    • DOT/ALL-8: Employee Transportation Facilitation
      Records on applications submitted by individuals for parking permits, carpool and vanpool membership, ridesharing information, and fare subsidies; from notifications from other Federal agencies in the program; and from periodic certifications and reports regarding fare subsidies.

  • Merit System Protection Board

    • MSPB/GOVT-1: Appeal and Case Records- PDF
      Records on (a) current and former Federal employees, applicants for employment, annuitants, and other individuals who have filed appeals with MSPB, or with respect to whoma Federal agency has petitioned MSPB concerning any matter over which the Board has jurisdiction; and (b) current and former employees of State and local governments who have been investigated by the Special Counsel and have had a hearing before MSPB concerning possible violation of the Hatch Act
  • Office of Government Ethics

    • OGE/GOVT-1: Executive Branch Public Financial Disclosure Reports and Other Ethics Program Records
      Records on the President, the Vice President, candidates for those offices, Administrative Law Judges, members of uniformed services at pay grade 0-7 or above, the Postmaster General and Deputy Postmaster General, designated agency ethics officials, appointed civilians to the Executive Office of the President, nominees for positions requiring Senate confirmation, and many government officials in the Senior Executive Service, other positions above GS-15, and Schedule C appointees.

    • OGE/GOVT-2: Confidential Statements of Employment and Financial Interests
      Records of former or current employees required by their agency to file such statements in order to meet requirements of Executive Order Nos. 12674 (as modified by 12731), 12565, and 11222; OGE regulations and section 107 of the Ethics in Government Act of 1978 concerning the filing of employment and financial interest statements, which are reviewed for conflict of interest purposes.

  • Special Council Office

    • OSC/GOVT-1
      Categories of individuals covered by the system: The principal categories of individuals covered by the system are persons filing allegations of prohibited personnelpractices, improper political activity, or other alleged prohibited activities; persons identified as engaging or participating in such practices of activities; persons filing disclosures of alleged wrongdoing by federal agencies, and persons identified as engaging or participating in such wrongdoing; persons charged by the OSC in disciplinary action complaints filed by the OSC with the Merit systems Protection Board (MSPB); and plaintiffs seeking remedies against the OSC in litigation related to the performance of its official functions.

  • Office of Personnel Management Systems