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U.S. Department of the Interior
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Office of the Secretary Systems of Records Notices



Categories of individuals covered by the system: Past, present and prospective departmental employees, contractors, subcontractors, grantees, subgrantees, lessees, licensees, and other persons doing business with the Department, or having contact with the Department or geographical areas under its jurisdiction. 
Categories of individuals covered by the system: Current former and prospective employees of the Department of the Interior ("DOI"'), complainants, witnesses, confidential and non- confidential informants, contractors, subcontractors, recipients of federal assistance or funds and their contractor/subcontractors and employees, alleged violators of DOI rules and regulations, union officials, individuals investigated and interviewed, persons suspected of violations of administrative, civil and criminal provisions, grantees, sub-grantees, lessees, licensees, and other persons engaged in business with the DOI or having contact with the DOI or geographical areas under its jurisdiction. 
Categories of individuals covered by the system: Individual Indians and Alaskan Natives (or their heirs), Indian Tribes, current and former Federal employees and contractors who receive IIM account information or are IIM account holders, owners of land held in trust or restricted status by the Federal Government, and DOI employees, contractors, and officials acting in their official capacity to administer program activities.  Additionally, this system contains information regarding individuals owning purchasable fractional interests in land or who maybe interested in participating in the Land Buy-Back Program; members of the public, including individuals who make inquiries about the Cobell Settlement payments, acquaintances of IIM account holders, depositors into and claimants against IIM accounts, individuals who lease, contract, or who are permit holders on Indian lands, and individuals with whom OST conducts business.  The system contains information about private organizations that provide contact information about individual Indian account holders whose whereabouts are unknown to OST, and records concerning corporations and other business entities, which are not subject to the Privacy Act.  However,records pertaining to individuals acting on behalf of corporations and other business entities may reflect personal information.
New routine use added to this notice
Categories of individuals covered by the system: Individuals whose names and other identifying information appear in file folders from inactive BIA and OST records being retired to the American Indian Records Repository. Future information may include individual Indian-related financial records from other Departmental bureaus or offices.
Categories of individuals covered by the system: Individuals requesting a parking permit or joining a carpool from the Federal government, including Government employees, contractors, and other individuals providing services or conducting business with the OST.
May 7, 2015 - 80 FR 26291

Categories of individuals covered by the system: Individuals involved or otherwise identified in hearings and appeals proceedings before the Office of the Director, Appeals Boards, and Hearings Divisions of Office of Hearings and Appeals.
New routine use added to this notice
Categories of individuals covered by the system:The system contains information on individuals who send and receive electronic messages using Internet email and interoffice email from and to those Departmental bureaus/offices involved with Indian Trust programs, and those individuals who are referred to in the electronic messages.
Categories of individuals covered by the system: Individual Indians who receive Historical Statements of Account prepared by the DOI's Office of Historical Trust Accounting (OHTA) for account holders of the Individual Indian Money (IIM) Trust Fund.
New routine use added to this notice
Categories of individuals covered by the system: Professional, dual-function, and incidental pilots employed by Department of the Interior bureaus and offices.
New routine use added to this notice
Employees and former employees of the National Business Center, Aviation Management Directorate (formerly known as the Office of Aircraft Services), and employees transferred from AMD to the Financial Management & Budget Directorate, Informational Technology Directorate, and the Acquisition Services Directorate.
New routine use added to this notice
Individuals or contacts for organizations nominated for a Take Pride In America (TPIA) Award, and individuals who provide nominations.
New routine use added to this notice
Categories of individuals covered by the system: Persons who have written to the Secretary of the Interior on official business.
Categories of individuals covered by the system: Individuals who communicate with OIA concerning: (1) Grants or scholarships, (2) business opportunities in the Insular Areas, including business owners and entrepreneurs, and (3) assistance with personal or economic needs or victim assistance, which could potentially include any citizen, resident or Insular area alien or visitor.
Categories of individuals covered by the system: Enrollees (YCC) of USDI Federal YCC program.
Categories of individuals covered by the system: Youth accepted into the YCC program.
Categories of individuals covered by the system:A random sample of 600 1973 YCC enrollees.
Categories of individuals covered by the system: Youths between the ages of 15 and 18 who file an application to attend a Department of the Interior, or State Grant YCC camp.
New routine use added to this notice
Categories of individuals covered by the system: Individuals borrowing library materials from the Department of the Interior library.
New routine use added to this notice
Categories of individuals covered by the system: Individuals (generally Department, bureau/office, and contractor employees) who make long distance telephone calls and individual who receive long distance telephone calls placed from or charged to DOI telephones.
New routine use added to this notice
Categories of individuals covered by the system: Individuals writing to or receiving correspondence from the following Department of the Interior officials: The Secretary, the Under Secretary, the Deputy Secretary, the Solicitor, the Assistant Secretaries, the Deputy Assistant

New routine use added to this notice

Categories of individuals covered by the system: Individuals requesting a parking permit or joining a carpool from both the Federal and private sector. Categories of records in the system.
New routine use added to this notice
Categories of individuals covered by the system: (1) Individuals designated as Custodial Officers in the Office of the Secretary. (2) Individuals in independent agencies, councils, and commissions (which are supported, administratively, by the Office of the Secretary) who are charged with the management of property assigned to their agency, council, or commission.
Categories of individuals covered by the system: FOIA appeals, FOIA requests and decisions on requests issued by bureaus and offices, records which track the processing of FOIA appeals, extension-of-time letters and related records, recommendations of the Office of the Solicitor and of other Department officials on appeals, and final decisions on appeals.
New routine use added to this notice
Categories of individuals covered by the system: Employees, former employees, and other Federal employees indebted and owing money to the Department of the Interior.