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U.S. Department of the Interior
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Employee Counseling Services Program


   #....System name: 

       Employee Counseling Services Program--Interior, MMS-9.
     System location: 
       This system of records is located with the contractor providing 
   counseling services.
     Categories of individuals covered by the system: 
       All Minerals Management Service employees, former employees, and 
   their family members who seek, are referred, and/or receive 
   assistance through the Employee Counseling Services Program. The 
   records contained in this system which pertain to individuals contain 
   principally personal and/or medical information. These records are 
   subject to the Privacy Act.
     Categories of records in the system: 
       Records in this system include documentation of visits to 
   employee counselor (Employee Counseling Services Program Counselor) 
   and the problem assessment, recommended plan of action to correct the 
   major issue, referral to community or private resource for assistance 
   with personal problems, referral to community or private resource for 
   rehabilitation or treatment, results of referral, and other notes or 
   records of discussions held with the employee made by the Employee 
   Counseling Services Program Counselor. Additionally, records in this 
   system may include documentation of treatment by a therapist or at a 
   Federal, State, local government, or private institution.
     Authority for maintenance of the system: 
       (1) 42 U.S.C. 290dd-1; (2) 42 U.S.C. 290ee-1.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:
       The primary use of these records is to counsel and refer 
   employees and/or their family members with personal or medical 
   problems. These records and information may be used to disclose 
   information to qualified personnel for the purpose of conducting 
   scientific research, management audits, financial audits, or program 
   evaluation, but such personnel may not identify, directly or 
   indirectly, any individual patient in any report or otherwise 
   disclose patient identities in any matter (when such records are 
   provided to qualified researchers employed by the Department of the 
   Interior, all patient identifying information will be removed).

       Note.--Disclosure of information pertaining to an individual with 
   a history of alcohol or drug abuse must be limited in compliance with 
   the restrictions of the confidentiality of Alcohol and Drug Abuse 
   Patient Records Regulations, 42 CFR part 2. Disclosure of records 
   pertaining to the physical and mental fitness of employees are, as a 
   matter of Department policy, afforded the same degree of 
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
       Maintained in folders in file cabinets.
       Indexed by name of individual on whom they are maintained.
       Maintained with safeguards meeting the requirements of 43 CFR 
   2.51 for manual records.
     Retention and disposal: 
       These records are retained and disposed of in accordance with 
   General Records Schedule No. 1, Item No. 27.
     System manager(s) and address: 
       Chief, Equal Employment and Development Opportunity Division, 
   Minerals Management Service, 381 Elden Street, Mail Stop 2900, 
   Herndon, Virginia 20170-4817.
     Notification procedure:
       Inquiries regarding the existence of a record should be addressed 
   to the System Manager. A written signed request stating that the 
   individual seeks information concerning his/her records is required 
   (43 CFR 2.60).
     Records access procedures:
       A request for access may be addressed to the System Manager. The 
   request must be in writing, signed by the requester, and meet the 
   content requirements of 43 CFR 2.63.
     Contesting record procedures: 
       A petition for amendment should be addressed to the System 
   Manager and must meet the content requirements of 43 CFR 2.71.
     Record source categories: 
       Information in this system of records comes from the individual 
   to whom it applies, the supervisor of the individual if the 
   individual was referred by a supervisor, the Employee Counseling 
   Services Program staff who records the counseling session, and the 
   therapists or institutions used as referrals or providing treatment.