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Accident Reports and Investigations



   #..INTERIOR/MMS-3

   #....System name:

       Accident Reports and Investigations--Interior, MMS-3.
     System location:
       Procurement and Support Services Division, Minerals Management
   Service, Mail Stop 2520, 381 Elden Street, Herndon, Virginia 20170-
   4817.
     Categories of individuals covered by the system:
       All personnel of the Minerals Management Service (MMS) who have
   had on-the-job accidents.
     Categories of records in the system:
       Form DI-134, Accident Reports, correspondence, historical
   information, and corrective action reviews relating to accidents
   which have occurred on-the-job.
     Authority for maintenance of the system:
       5 U.S.C. 7902.
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses:
       The primary uses of the records are: (1) To maintain records of
   accidents in which MMS employees have been involved; (2) to report
   statistics and trends to the Department; (3) to monitor and report
   progress of the safety program in the MMS, using historical data and
   records of actions taken. Disclosure outside of the Department may be
   made: (1) To the U.S. Department of Justice or in a proceeding before
   a court of adjudicative body when (a) the United States, the
   Department of the Interior, a component of the Department, or, when
   represented by the government, an employee of the Department is party
   to litigation or anticipated litigation or has an interest in such
   litigation, and (b) the Department of the Interior determines that
   the disclosure is relevant or necessary to the litigation and is
   compatible with the purpose for which the records were compiled; (2)
   of information indicating a violation or potential violation of a
   statute, regulation, rule, order, or license to appropriate Federal,
   State, local, or foreign agencies responsible for investigating or
   prosecuting the violation or for enforcing or implementing the
   status, rule, regulation, order, or license; (3) to a congressional
   office from the record of an individual in response to an inquiry the
   individual has made to the congressional office; (4) to a Federal
   Agency which has requested information relevant or necessary to its
   hiring or retention of an employee, or issuance of a security
   clearance, license, contract, grant, or other benefit; and (5) of
   Federal, State, or local agencies where necessary to obtain
   information relevant to the hiring or retention of an employee or the
   issuance of a security clearance license, contract, grant, or other
   benefit.
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system: 
     Storage:
       Maintained in manual form in file folders.
     Retrievability::
       By name of individual.
     Safeguards:
       Kept in locked cabinet. Access limited to authorized personnel.
     Retention and disposal:
       Retention and disposal is in accordance with General Records
   Schedule No. 18, Item No. 12.
     System manager(s) and address:
       Safety and Occupational Health Manager. Procurement and Support
   Services Division, Minerals Management Service, Mail Stop 2520, 381
   Elden Street, Herndon, VA, 20170-4817.
     Notification procedure:
       A written and signed request stating that the requester seeks
   information concerning records pertaining to him or her must be
   addressed to the System Manager. See 43 CFR 2.60.
     Record access procedures:
       A request for access must be in writing, signed by the requester,
   submitted to the Systems Manager, and meet the requirements of 43 CFR
   2.63.
     Contesting record procedures:
       A petition for amendment shall be addressed to the System Manager
   and meet the requirements of 43 CFR 2.71.
     Record source categories:
       Accident victims, witnesses, supervisors, and investigators.