Accident Reports and Investigations
Accident Reports and Investigations--Interior, MMS-3.
Procurement and Support Services Division, Minerals Management
Service, Mail Stop 2520, 381 Elden Street, Herndon, Virginia 20170-
Categories of individuals covered by the system:
All personnel of the Minerals Management Service (MMS) who have
had on-the-job accidents.
Categories of records in the system:
Form DI-134, Accident Reports, correspondence, historical
information, and corrective action reviews relating to accidents
which have occurred on-the-job.
Authority for maintenance of the system:
5 U.S.C. 7902.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary uses of the records are: (1) To maintain records of
accidents in which MMS employees have been involved; (2) to report
statistics and trends to the Department; (3) to monitor and report
progress of the safety program in the MMS, using historical data and
records of actions taken. Disclosure outside of the Department may be
made: (1) To the U.S. Department of Justice or in a proceeding before
a court of adjudicative body when (a) the United States, the
Department of the Interior, a component of the Department, or, when
represented by the government, an employee of the Department is party
to litigation or anticipated litigation or has an interest in such
litigation, and (b) the Department of the Interior determines that
the disclosure is relevant or necessary to the litigation and is
compatible with the purpose for which the records were compiled; (2)
of information indicating a violation or potential violation of a
statute, regulation, rule, order, or license to appropriate Federal,
State, local, or foreign agencies responsible for investigating or
prosecuting the violation or for enforcing or implementing the
status, rule, regulation, order, or license; (3) to a congressional
office from the record of an individual in response to an inquiry the
individual has made to the congressional office; (4) to a Federal
Agency which has requested information relevant or necessary to its
hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit; and (5) of
Federal, State, or local agencies where necessary to obtain
information relevant to the hiring or retention of an employee or the
issuance of a security clearance license, contract, grant, or other
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Maintained in manual form in file folders.
By name of individual.
Kept in locked cabinet. Access limited to authorized personnel.
Retention and disposal:
Retention and disposal is in accordance with General Records
Schedule No. 18, Item No. 12.
System manager(s) and address:
Safety and Occupational Health Manager. Procurement and Support
Services Division, Minerals Management Service, Mail Stop 2520, 381
Elden Street, Herndon, VA, 20170-4817.
A written and signed request stating that the requester seeks
information concerning records pertaining to him or her must be
addressed to the System Manager. See 43 CFR 2.60.
Record access procedures:
A request for access must be in writing, signed by the requester,
submitted to the Systems Manager, and meet the requirements of 43 CFR
Contesting record procedures:
A petition for amendment shall be addressed to the System Manager
and meet the requirements of 43 CFR 2.71.
Record source categories:
Accident victims, witnesses, supervisors, and investigators.