Personal Property Accountability Records
[Federal Register: November 9, 1998 (Volume 63, Number 216)]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
DEPARTMENT OF THE INTERIOR
Privacy Act of 1974; as Amended; Revisions to the Existing System
AGENCY: Geological Survey, Department of the Interior.
ACTION: Proposed revisions to an existing system of records.
SUMMARY: In accordance with the Privacy Act of 1974, as amended (5
U.S.C. 552a), the U.S. Geological Survey (USGS) is issuing public
notice of its intent to modify an existing Privacy Act system of
records notice, USGS-7, ``Personal Property Accountability Records.''
The revisions will update addresses of the System Location and the
EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be
provided a 30-day period in which to comment on the intended use of the
information in the system of records. The Office of Management and
Budget, in its Circular A-130, requires an additional 10-day period
(for a total of 40 days) in which to make these comments. Any persons
interested in commenting on this revised system of records may do so by
submitting comments in writing to the U.S. Department of the Interior,
U.S. Geological Survey, USGS Privacy Act Officer, National Center, MS-
807, 12202 Sunrise Valley Drive, Reston, VA 20192. Comments received
within two days of publication in the Fedeal Register (December 21,
1998) will be considered. They system will be effective as proposed at
the end of the comment period, unless comments are received which would
require a contrary determination.
ADDRESSES: Send written comments to U.S. Department of Interior, U.S.
Geological Survey, USGS Privacy Act Officer, National Center, MS-807,
Reston, Virginia 20192. Hand deliver comments to the same address.
FOR FURTHER INFORMATION CONTACT:
Chief, Office of Program Support, U.S. Geological Survey, National
Center, MS-210, Reston, Virginia 20192.
SUPPLEMENTARY INFORMATION: The USGS is proposing to amend the system
notice for USGS-7, ``Personal Property Accountability Records,'' to
more accurately and clearly describe the addresses of the System
Location and the System Manager.
Dated: October 28, 1998.
Paul R. Celluzzi,
Chief, Corporate Information Technology Branch, Office of Information
Accordingly, the USGS proposes to amend the ``Personal Property
Accountability Records,'' USGS-7 in its entirety to read as follows:
Personal Property Accountability Records--Interior, USGS-7.
(1) Property Management Branch, Office of Facilities and Management
Services, Administrative Division, U.S. Geological Survey, National
Center, MS-210, Reston, VA 20192.
(2) Administrative offices in all or substantially all field
locations. (For a listing of specific locations, contact the System
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Geological Survey employees who are accountable for bureau-owned
CATEGORIES OF RECORDS IN THE SYSTEM:
Records of assignment of an internal identification number and
acknowledgment of receipt by employees. Records of transfers to other
accountable employees. Inventory records containing employee social
security numbers and duty stations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
40 U.S.C. 483(b).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The primary uses of the records are to: (a) Maintain control over
bureau-owned controlled property; (b) maintain up-to-date inventory of
the property and to record accountability for the property. Disclosure
outside the Department of the Interior may be made: (1) To the U.S.
Department of Justice or in a proceeding before a court or adjudicative
body when (a) the United States, the Department of the Interior, a
component of the Department or, when represented by the Government, an
employee of the Department is a party to litigation or anticipated
litigation or has an interest in such litigation, and (b) the
Department of the Interior determines that the disclosure is relevant
or necessary to the litigation and is compatible with the purpose for
which the records were compiled; (2) to disclose pertinent information
to an appropriate Federal, State, local, or
foreign agency responsible for investigating, prosecuting, enforcing,
or implementing a statute, regulation, rule, or order, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation; (3) to a
congressional office from the record of an individual in response to an
inquiry the individual has made to the congressional office; (4) to a
Federal agency which has requested information relevant or necessary to
its hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit; (5) to Federal,
State, or local agencies where necessary to obtain information relevant
to the hiring or retention of an employee, or the issuance of a
security clearance, license, contract, grant, or other benefit; (6) to
a Federal agency for the purpose of collecting a debt owed the Federal
government through administrative or salary offset and to other Federal
agencies conducting computer matching programs to help eliminate fraud
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be
made from this system to consumer reporting agencies as defined in the
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims
Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
Records are both manual and computerized.
By employee social security number.
Access by authorized employees only.
RETENTION AND DISPOSAL:
Retained and disposed of according to Bureau Records Disposition
Schedule, RCS/Item 307-10.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Property Management Branch, Office of Facilities and
Management Services, Office of Program Support, U.S. Geological Survey,
National Center, Mail Stop 210, Reston, VA 20192.
Inquiries should be addressed to the System Manager. See 43 CFR
RECORD ACCESS PROCEDURES:
Same as above. See 43 CFR 2.63.
CONTESTING RECORD PROCEDURES:
A petition for amendment should be addressed to the System Manager
and must meet the content requirements of 43 CFR 2.71.
RECORD SOURCE CATEGORIES:
[FR Doc. 98-29906 Filed 11-6-98; 8:45 am]
BILLING CODE 4310-94-M