Contract Files--Interior, USGS-5.
The primary location of this system of records is in the Office
of Acquisition & Federal Assistance, U.S. Geological Survey, National
Center, MS-205, Reston, VA 20192. These records are also maintained
in several Survey administrative field offices. A listing of these
locations may be obtained from the Systems Manager.
Categories of individuals covered by the system:
Individuals who have contracts or subcontracts with the
Geological Survey and certain contractor employees. The system also
contains records concerning individuals in their entrepreneurial
capacity, corporations and other business entities. These records are
not subject to the Privacy Act.
Categories of records in the system:
Records of contract information, from inception of requirement,
through contract award, contract administration and completion of the
contract. Copies of contractor technical and cost proposals,
including individual employee resumes and salary data, documentation
pertaining to the award, contract administration, miscellaneous
correspondence, and information on debts owed by a contractor as a
result of overpayment, default, disallowed costs or other contractual
Authority for maintenance of the system:
40 U.S.C. 481.
Routine uses of records maintained in the system, including
categories of users and the purpose of such uses:
The primary use of the records is in awarding and administering
contracts through their completion. Disclosure outside the Department
of the Interior may be made to: (1) The U.S. Department of Justice or
in a proceeding before a court or adjudicative body when (a) the
United States, the Department of the Interior, a component of the
Department or, when represented by the Government, an employee of the
Department is a party to litigation or anticipated litigation or has
an interest in such litigation, and (b) the Department of the
Interior determines that the disclosure is relevant or necessary to
the litigation and is compatible with the purpose for which the
records were compiled; (2) disclose pertinent information to an
appropriate Federal, State, local, or foreign agency responsible for
investigating, prosecuting, enforcing, or implementing a statute,
regulation, rule, or order, where the disclosing agency becomes aware
of an indication of a violation or potential violation of civil or
criminal law or regulation; (3) a congressional office from the
record of an individual in response to an inquiry the individual has
made to the congressional office; (4) a Federal agency which has
requested information relevant or necessary to its hiring or
retention of an employee, or the issuance of a security clearance,
license, contract, grant or other benefit; (5) Federal, State or
local agencies where necessary to obtain information relevant to the
hiring or retention of an employee; or the issuance of a security
clearance, license, contract, grant or other benefit.
Disclosure to consumer reporting agencies:
Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be able to a
consumer reporting agency as defined in the Fair Credit Reporting Act
(15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Maintained in manual form in file folders.
By name of individual contractor and by contract number.
Maintained with safeguards meeting the requirements of 43 CFR
2.51 for manual records.
Retention and disposal:
Retained and disposed of according to Bureau Records Disposition
Schedule, RCS/Item 802-01.
System manager(s) and address:
Chief, Office of Acquisition & Federal Assistance, U.S.
Geological Survey, National Center, MS-205, Reston, Virginia 20192.
A written and signed request stating that the requester seeks
information concerning records pertaining to him/her must be
addressed to the System Manager. See 43 CFR 2.60.
Record access procedures:
Requests for access shall be addressed to the System Manager,
signed by the requester and meet the content requirement of 43 CFR
Contesting record procedures:
A petition for amendment shall be addressed to the System Manager
and meet the requirements of 43 CFR 2.71.
Record source categories:
Information comes from the individual contractor.
System exempted from certain provisions of the act: