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OMS- Badging Access Controls



 
INTERIOR/USGS-27
 
   System name:
 
       Office of Management Services (OMS) Badging and Access Control
   System--Interior, USGS-27.
     System location:
       Records are stored at U.S. Geological Survey sites in three
   locations:
 
       (1) U.S. Geological Survey, Safety and Security Management
   Office, National Center Rm. 1A102, 12201 Sunrise Valley Drive,
   Reston, Virginia 20192
       (2) U.S. Geological Survey, Branch of Facilities Management,
   National Center Rm. 6A109, 12201 Sunrise Valley Drive, Reston,
   Virginia 20192
       (3) U.S. Geological Survey, Branch of Facilities Management,
   National Center Rm. 6A458, 12201 Sunrise Valley Drive, Reston,
   Virginia 20192
     Categories of individuals covered by the system:
       USGS employees and contractors who receive a USGS identification
   badge that is also an access control system card key for the National
   Center.
     Categories of records in the system:
       Records of all USGS employees and contractors that have been
   issued a U.S. Geological Survey identification badge that is also an
   access control system card key for the National Center. Records of
   individuals entering and exiting the National Center utilizing the
   access control system to include the times of ingress and egress.
   Information identifying the employee of contractor: Name, social
   security number, photograph, organization/division or office of
   assignment, office phone number, cared serial number, access levels,
   date issued, expiration date, signature, and cancellation
   information.
     Authority for maintenance of the system:
       5 U.S.C. 301, 6101, and 43 U.S.C. 1457.
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses:
       The primary uses of the records are:
       (1) To maintain accountability records of identification badges
   issued to USGS employees and contractors by the USGS, Office of
   Management Services; and
       (2) To assess building security requirements and verify the
   access status of individuals by the USGS, Safety and Security
   Management Office.
       Information in the system may be used as follows:
       (1) To verify time and attendance records by supervisors and
   managers of individuals in the system;
       (2) By employees or contraltos to determine their individual
   access status; and
       (3) By the appropriate organization within the USGS to identify
   current employment status.
       In addition to those disclosures generally permitted under 5
   U.S.C. 522a(b) of the Privacy Act, these records or information
   contained therein may specifically be disclosed outside the
   Department of the Interior as a routine use pursuant to 5 U.S.C.
   522a(b)(3) as follows:
       (1) To Members of Congress to respond to inquiries made on behalf
   of individual constituents that are recorded subjects;
       (2) To the General Services Administration, Federal Protective
   Service, to assess building security requirements and standards and
   by Federal, State, and local law enforcement agencies to verify the
   access status of individuals during the course of criminal
   investigations or emergency response situations;
       (3) To representative of the General Services Administration or
   the National Archives and Records Administration who are conducting
   records management inspections under authority of 44 U.S.C. 2904 and
   2906; and
       (4) To security services companies providing monitoring and
   maintenance support to permit servicing the system.
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system:
     Storage:
       Records are stored in computerized form on two non-removable hard
   disks with backups on diskettes. Report listings are provided to the
   appropriate organization for update purposes and then destroyed.
     Retrievability:
       Records are indexed by name of individual, social security
   number, organization, access levels, and card serial number.
     Safeguards:
       The computers are key locked with access to the records password
   and user ID controlled. Audit trails are established for recording
   changes to the records. The appropriate Privacy Act warning notice
   appears on the computer screen when working with the records
   containing Privacy Act information. Frequent backups for restoration
   after unintentional destruction occur. The backup diskettes are
   stored in a locked and controlled room.
     Retention and disposal:
       Records are disposed of as provided in the USGS General Records
   Disposition Schedule, Item 306-20b, and General Records Schedule 11,
   Item 4.
     System manager(s) and address:
         Acting Bureau Security Manager, U.S. Geological Survey, 250
   National Center, Reston, Virginia 20192
         Chief, Support Services Section, U.S. Geological Survey, 209
   National Center, Reston, Virginia 20192
     Notification procedure:
       Inquiries regarding the existence of records should be addressed
   to the appropriate System Manager. A written, signed request stating
   that the requester seeks information concerning records pertaining to
   him/her is required. Sec. 43 CFR 2.60.
     Record access procedures:
       A request for access should be addressed to the pertinent System
   Manager. The request must be in writing and be signed by the
   requester. The request must meet the content requirements of 43 CFR
   2.63.
     Contesting record procedures:
       A petition for amendment shall be addressed to the System Manager
   and must meet the content requirements of 43 CFR 2.71.
     Record source categories:
       (1) Individual employees or contractors, (2) Supervisors, (3)
   Division or Office Administrative Officers.
     System exempted from certain provisions of the act:
       None.