National Water Data Exchange
System name: National Water Data Exchange User Accounting
(1) National Water Data Exchange (NAWDEX), Water Resources
Division, U.S. Geological Survey, Reston, VA 22092. (2) NAWDEX
Assistance Centers (for addresses contact the System Manager).
Categories of individuals covered by the system:
Individuals who have requested water data from or to whom
information has been sent by the National Water Data Exchange and its
Local Assistance Centers.
Categories of records in the system:
Contains name, address, and telephone number, types of data
requested, type of response made, types and volumes of data provided
and appropriate cost accounting procedures.
Authority for maintenance of the system:
The User Accounting System is maintained under authority of 43
U.S.C. 31 (Stat. 398), OMB Cir. A-67, and 5 U.S.C. 301.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
(1) By Geological Survey and Geological Survey contractor
personnel in processing user requests for data, (2) By personnel of
Local Assistance Centers of the National Water Data Exchange (NAWDEX)
including Geological Survey personnel and personnel of state-
government, local-governmental, other public, and private
organizations serving as NAWDEX Local Assistance Centers in
processing user requests for data, (3) By the personnel in (1) and
(2) above for verification of responses referred to other
organizations for data acquisition, program planning and accounting,
cost effectiveness computations, and follow-up on quality of service
provided. (4) Transfer to the U.S. Department of Justice in the event
of litigation or potential litigation involving the records or the
subject matter of the records. (5) Transfer, in the event there is
indicated a violation or potential violation of a statute,
regulation, rule, order or license, whether civil, criminal or
regulatory in nature, to the appropriate agency or agencies, whether
Federal, State, local or foreign, charged with the responsibility of
investigation or prosecuting such violation or charged with enforcing
or implementing the statute, rule, regulation, order or license
violated or potentially violated.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Maintained in manual form in file folders and on magnetic
computer storage devices;
Indexed by geographic location of requester and cross-indexed by
name of requester, in chronological order, and by request record
Maintained in areas occupied by NAWDEX personnel during working
hours with building locked and/or guarded during off-duty hours.
Computer files are password protected to restrict unauthorized use;
Retention and disposal:
Original hard copy destroyed after a period not to exceed five
years. Computerized file copy destroyed after a period not to exceed
five years. All records may be retained longer, with permission of
subject individual requester transactions.
System manager(s) and address:
Program Manager, National Water Data Exchange (NAWDEX), U.S.
Geological Survey, 421 National Center, Reston, Virginia 22092.
A written and signed request to the System Manager stating that
the requester seeks information concerning records pertaining to
himself or herself is required. See 43 CFR 2.60.
Record access procedures:
Same as above. See 43 CFR 2.63.
Contesting record procedures:
A petition for amendment must be addressed to the System Manager
and must meet the content requirements of 43 CFR 2.71.
Record source categories:
Individual on whom the record is maintained or individuals or
organization requesting data be sent to the individual on whom the
record is maintained.