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Earth Science Customer Records



INTERIOR/USGS-15
 
System name:
 
       Earth Science Information Customer Records--Interior, USGS-15.
     System location:
       (1) Data and Information Delivery Office, National Mapping
   Division, U.S. Geological Survey, 508 National Center, MS-508,
   Reston, Virginia 20192. (2) Earth Science Information Centers (for
   specific locations contact the System Manager).
     Categories of individuals covered by the system:
       Individuals who have requested Earth Science information directly
   from, or whose requests have been forwarded to the Earth Science
   Information Office or its sponsored field centers. The system also
   contains records concerning individuals in their entrepreneurial
   capacity, corporations, and other business entities whose records are
   not subject to the Privacy Act.
     Categories of records in the system:
       Contains name, address, credit card number and expiration date
   (as provided), customer's inquiry, response to inquiry, orders for
   products, appropriate accounting entries, and information on deposits
   with and debts owed the Bureau as a result of customer orders.
     Authority for maintenance of the system:
       Executive Order 3206; OMB Circular A-16; 31 U.S.C. 3512.
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses:
       The primary use of the records if for reference by Geological
   Survey (GS) and GS contract employees in processing customer
   inquiries, orders, and complaints. Disclosure outside the Department
   of the Interior may be made to: (1) The U.S. Department of Justice or
   in a proceeding before a court or adjudicative body when (a) the
   United States, the Department of the Interior, a component of the
   Department or, when represented by the Government, an employee of the
   Department is a party to litigation or anticipated litigation or has
   an interest in such litigation, and (b) the Department of the
   Interior determines that the disclosure is relevant or necessary to
   the litigation and is compatible with the purpose for which the
   records were compiled; (2) disclose pertinent information to an
   appropriate Federal, State, local, or foreign agency responsible for
   investigating, prosecuting, enforcing, or implementing a statute,
   regulation, rule, or order, where the disclosing agency becomes aware
   of an indication of a violation or potential violation of civil or
   criminal law or regulation; (3) a congressional office from the
   record of an individual in response to an inquiry the individual has
   made to the congressional office.
   Disclosure to consumer reporting agencies:
       Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5
   U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting
   agency as defined in the Fair Credit Reporting Act (15 U.S.C.
   1681a(f) or the Federal Claims Collection Act of 1966 (31 U.S.C.
   3701(a)(3)).
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system: 
     Storage:
       Maintained in manual form in file folders, correspondence may be
   recorded on microfilm and key information recorded on magnetic disk
   or on magnetic tape in some instances.
     Retrievability:
       Stored by account number, indexed by name and zip code.
     Safeguards:
       Maintained in GS or GS contract areas occupied by GS or GS
   contract personnel during working hours with the building locked and/
   or guarded during off hours.
     Retention and disposal:
       Retained and disposed of according to Bureau Records Disposition
   Schedule, RCS/Item 1500-07.
     System manager(s) and address:
       Senior Program Advisor, Data and Information Delivery Office,
   National Mapping Division, U.S. Geological Survey, National Center,
   MS-508, Reston, Virginia 20192.
     Notification procedure:
       Inquiries should be addressed to the System Manager. See 43 CFR
   2.60.
     Record access procedures:
       Same as above. See 43 CFR 2.63.
     Contesting record procedures:
       A petition for amendment should be addressed to the System
   Manager and must meet the content requirements of 43 CFR 2.71.
     Record source categories:
       Customers on whom record(s) are maintained and GS or GS contract
   information researchers.