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Security



 
INTERIOR/USGS-11
 
System name:
 
       Security--Interior, USGS-11.
     System location:
       Office of the Chief Geologist, Geologic Division, U.S. Geological
   Survey, National Center, Mail Stop 912, Reston, VA 20192.
     Categories of individuals covered by the system:
       Geologic Division employees who have been granted security
   clearances.
     Categories of records in the system:
       Record of security clearance for Division personnel; contains
   name, title, organization, office location, social security number,
   place and date of birth, and type of security clearance of person
   being granted access.
     Authority for maintenance of the system:
       Executive Order 10501.
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses: 
       The primary use of the records is to keep current records on
   security clearances in the Geologic Division. Disclosure outside the
   Department of the Interior may be made (1) to the U.S. Department of
   Justice or in a proceeding before a court or adjudicative body when
   (a) the United States, the Department of the Interior, a component of
   the Department, or when represented by the government, an employee of
   the Department is a party to litigation or anticipated litigation or
   has an interest in such litigation, and (b) the Department of the
   Interior determines that the disclosure is relevant or necessary to
   the litigation and is compatible with the purpose for which the
   records were compiled; (2) to disclose pertinent information to an
   appropriate Federal, State, local, or foreign agency responsible for
   investigating, prosecuting, enforcing, or implementing a statute,
   regulation, rule, or order, where the disclosing agency becomes aware
   of an indication of a violation or potential violation of civil or
   criminal law or regulation; (3) to a congressional office from the
   record of an individual in response to an inquiry the individual has
   made to the congressional office; (4) to a Federal agency which has
   requested information relevant or necessary to its hiring or
   retention of an employee; or issuance of a security clearance,
   license, contract, grant, or other benefit; (5) to Federal, State, or
   local agencies where necessary to obtain information relevant to the
   hiring or retention of an employee, or the issuance of a security
   clearance, license, contract, grant, or other benefit.
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system:  
     Storage:
       Manual systems maintained in locked files. Automated system
   maintained in dBase III file.
     Retrievability: 
       Indexed by individual name.
     Safeguards: 
       Maintained with security meeting the requirements of 43 CFR 2.51.
     Retention and disposal: 
       Retained and disposed of according to Bureau Records Disposition
   Schedule, RCS/System 306-16.
     System manager(s) and address:
       Administrative Officer, Geologic Division, U.S. Geological
   Survey, National Center, Mail Stop 912, Reston, VA 20192.
     Notification procedure: 
       Inquiries should be addressed to the System Manager. See 43 CFR
   2.60.
     Record access procedures: 
       A request for access may be addressed to the System Manager. The
   request must be in writing and signed by the requester. The request
   must meet the content requirements of 43 CFR 2.63.
     Contesting record procedures: 
       A petition for amendment should be addressed to the System
   manager and must meet the content requirements of 43 CFR 2.71.
     Record source categories: 
       Individual on whom the record is maintained.