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Claims Files



#.. INTERIOR/SOL-2

   #....System name: Claims Files--Interior, Office of the Solicitor-2.

     System location: (1) Office of the Solicitor, U.S. Department of
   the Interior, 18th and C Streets, NW, Washington, DC 20240. (2) All
   Regional and Field Offices of the Solicitor. (See Appendix for
   addresses).
     Categories of individuals covered by the system: Individuals who
   have filed Tort, Federal Employee, Admiralty or Irrigation claims.
     Categories of records in the system: Contains records concerning
   claims, including the claims and supporting information submitted by
   the claimant, information developed by the Department concerning the
   claim and a record of the disposition of the claim if processing of
   the claim is complete.
     Authority for maintenance of the system: (1) Federal Tort Claims
   Act, 28 U.S.C. 2671-2680. (2) Military Personnel and Civilian
   Employees' Claims Act, 31 U.S.C. 240-243. (3) Public Works for Water
   and Power Development and Atomic Energy Commission Appropriation Act,
   Pub.L. 93-393, 88 Stat. 782. (4) Act of March 9, 1920, 46 U.S.C. 742,
   747, 749, 750.
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses: The primary uses
   of the records are for the adjudication of tort, Federal employee,
   admiralty and irrigation claims. Disclosures outside the Department
   of the Interior may be made (1) to another Federal agency or a State
   or local government body having partial or complete jurisdiction over
   the claim or related claims; (2) to the U.S. Department of Justice
   when related to litigation or anticipated litigation; (3) of
   information indicating a violation or potential violation of a
   statute, regulation, rule, order or license, to appropriate Federal,
   State, local or foreign agencies responsible for investigating or
   prosecuting the violation for or enforcing or implementing the
   statute, rule, regulation, order or license.
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system:
     Storage:
       Maintained in manual form in file folders.
     Retrievability: Indexed by name of claimant.
     Safeguards: Maintained with safeguards meeting the requirements of
   43 CFR 2.51 for manual records.
     Retention and disposal: Claim and investigative material returned
   to operating bureau or office after completion of processing. Records
   of decisions not authorized for disposal.
     System manager(s) and address: Director of Administration, Office
   of the Solicitor, U.S. Department of the Interior, 18th and C
   Streets, NW, Washington, DC 20240.
     Notification procedure: System manager or, with respect to records
   maintained in the office for which he is responsible, a Regional or
   Field Solicitor. A written and signed request stating that the
   requester seeks information concerning records pertaining to him is
   required. See 43 CFR 2.60.
     Record access procedures: A request for access may be addressed to
   the System Manager or, with respect to records maintained in the
   office for which he is responsible, a Regional or Field Solicitor.
   The request must be in writing and be signed by the requester. The
   request must meet the content requirements of 43 CFR 2.63.
     Contesting record procedures: A petition for amendment shall be
   addressed to the System manager and must meet the requirements of 43
   CFR 2.71.
     Record source categories: Claimants. Investigations conducted by
   Bureaus and Offices of the Department of State or local officials.
     Systems exempted from certain provisions of the act: The Privacy
   Act does not entitle an individual to access to information compiled
   in reasonable anticipation of a civil action or proceeding.