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Passport and Visa Records



[Federal Register: April 7, 1999 (Volume 64, Number 66)]
[Notices]              
[Page 16981]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr07ap99-87]
 
 
[[Page 16981]]
 
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DEPARTMENT OF THE INTERIOR
 
Office of the Secretary
 
 
Privacy Act of 1974; As Amended; Revisions to the Existing System
of Records
 
AGENCY: Office of the Secretary, Department of the Interior.
 
ACTION: Proposed revisions to an existing system of record.
 
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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5
U.S.C. 552a), the Office of the Secretary is issuing public notice of
its intent to modify an existing Privacy Act system of records notice,
OS-52, ``Passport and Visa Records.'' The revisions will update the
address of the system location and the system manager.
 
EFFECTIVE DATE: These actions will be effective on or before April 2,
1999.
 
FOR FURTHER INFORMATION CONTACT: Chief, Division of Financial
Management Services, National Business Center, U.S. Department of the
Interior, 1849 C Street NW, MS-1313 MIB, Washington, DC 20240.
 
SUPPLEMENTARY INFORMATION: In this notice, the Department of the
Interior is amending OS-52, ``Passport and Visa Records,'' to update
the address of the system location and system manager. Accordingly, the
Department of the Interior proposed to amend the ``Passport and Visa
Records,'' OS-52 system notice in its entirety to read:
 
Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR/OS-52
 
SYSTEM NAME
    Passport and Visa Records--Interior, OS-52
 
SYSTEM LOCATION:
    Division of Financial Management Services, National Business
Center, U.S. Department of the Interior, 1849 C Street NW, MS-1313 MIB,
Washington, DC 20240.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Employees of the Department of the Interior who travel on
official business.
    (2) Employees of independent agencies, councils, and commissions
who are provided administrative support by the Department of the
Interior who travel on official business.
    (3) Individuals who travel on official business on behalf of the
Department of the Interior.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    Passports and visas.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    22 U.S.C. 211a.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary purpose of the system is to initiate, obtain and
maintain passports and visas.
    Disclosures outside the Department of the Interior may be made:
    (1) To other Federal agencies, to transfer passports and visas.
    (2) To the U.S. Department of Justice or in a proceeding before a
court or adjudicative body when (a) the United States, the Department
of the Interior, a component of the Department, or, when represented by
the government, an employee of the Department is a party to litigation
or anticipated litigation or has an interest in such litigation, and
(b) the Department of the Interior determines that the disclosure is
relevant or necessary to the litigation and is compatible with the
purpose for which the records were compiled.
    (3) To appropriate Federal, State, local or foreign agencies
responsible for investigating or prosecuting the violation of or for
enforcing or implementing a statute, rule, regulation, order or
license, when the disclosing agency becomes aware of information
indicating a violation or potential violation of a statute, rule,
regulation, order or license.
    (4) To a congressional office in connection with an inquiry an
individual covered by the system has made to the congressional office.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Passports and visas are stored in a locked safe.
 
RETRIEVABILITY:
    Passports and visas are filed and retrieved by the name of the
individual to whom they are assigned.
 
SAFEGUARDS:
    Passports and visas are stored in a locked room in a manipulation-
proof, three-way-combination-lock, steel safe. Access to records is
granted only to authorized personnel.
 
RETENTION AND DISPOSAL:
    General Records Schedule No. 9, Item No. 4.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Financial Management Services, National Business
Center, U.S. Department of the Interior, 1849 C Street NW, MS-1313 MIB,
Washington, DC 20240.
 
NOTIFICATION PROCEDURES:
    Inquiries regarding the existence of records shall be addressed to
the System Manager. The request must be in writing, signed by the
requester, and meet the content requirements of 43 CFR 2.60.
 
RECORD ACCESS PROCEDURES:
    A request for access to records shall be addressed to the System
Manager. The request must be in writing, signed by the requester, and
meet the content requirements of 43 CFR 2.63.
 
CONTESTING RECORD PROCEDURES:
    A request for amendment of records shall be addressed to the System
Manager. The request must be in writing, signed by the requester, and
meet the content requirements of 43 CFR 2.71.
 
RECORD SOURCE CATEGORIES:
    Employees of the Department who travel on official business;
employees of independent agencies, councils, and commissions who are
provided administrative support by the Department who travel on
official business; and individuals who travel on official business on
behalf of the Department.
 
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
 
[FR Doc. 99-8548 Filed 4-6-99; 8:45 am]
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