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OS 51 Property Accountability and Control



[Federal Register: April 9, 1999 (Volume 64, Number 68)]
[Notices]
[Page 17404-17405]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr09ap99-81]

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DEPARTMENT OF THE INTERIOR

Office of the Secretary

Privacy Act of 1974; As Amended; Revisions to the Existing
Systems of Records

AGENCY: Office of the Secretary, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5
U.S.C. 552a), the Office of the Secretary is issuing public notice of
its intent to modify an existing Privacy Act system of records notice,
OS-51, ``Property Accountability and Control System.'' The revisions
will update the address of the system location and system manager and
the categories of individuals covered by the system and categories of
records in the system statements.

EFFECTIVE DATE: These actions will be effective April 9, 1999.

FOR FURTHER INFORMATION CONTACT:
Chief, Property Management Section, Division of Logistic Services,
National Business Center, U.S. Department of the Interior, 1849 C
Street NW, MS-1731 MIB, Washington, DC 20240.

SUPPLEMENTARY INFORMATION: In this notice, the Department of the
Interior is amending OS-51, ``Property Accountability and Control
System,'' to update the address of the system location and system
manager, and to clarify the description of individuals covered by the
system and categories of records in the system statements. Accordingly,
the Department of the Interior proposes to amend the ``Property
Accountability and Control System,'' OS-51 in its entirety to read as
follows:

Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR/OS-51.

SYSTEM NAME:
Property Accountability and Control System--Interior, OS-51

SYSTEM LOCATION:
Property Management Section, Division of Logistic Services,
National Business Center, U.S. Department of the Interior, 1849 C
Street NW, MS-1731 MIB, Washington, DC 20240.

[[Page 17405]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
(1) Individuals designated as Custodial Officers in the Office of
the Secretary.
(2) Individuals in independent agencies, councils, and commissions
(which are supported, administratively, by the Office of the Secretary)
who are charged with the management of property assigned to their
agency, council, or commission.

CATEGORIES OF RECORDS IN THE SYSTEM:
Name and identification code assigned to individual Custodial
Officer or property manager. Data describing each piece of property
assigned.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
40 U.S.C. 483.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
The primary purpose of the system is to manage property assigned to
offices, agencies, councils and commissions.
Disclosure outside the Department of the Interior may be made:
(1) To the U.S. Department of Justice or in a proceeding before a
court or adjudicative body with jurisdiction when (a) the United
States, the Department of Interior, a component of the Department or
when represented by the Government, an employee of the Department is a
party to litigation or anticipated litigation or has an interest in
such litigation, and (b) the Department of the Interior determines that
the disclosure is relevant or necessary to the litigation and is
compatible with the purpose for which the records were compiled.
(2) The appropriate Federal, State, local or foreign agencies
responsible for investigating or prosecuting the violation of or for
enforcing, implementing or administering a statute, rule, regulation,
order, license, contract, grant or other agreement, when the disclosing
agency becomes aware of information indicating a violation or potential
violation of a statute, regulation, rule, order, license, contract,
grant or other agreement.
(3) To the General Accounting Office, in response to audits.
(4) To a congressional office in connection with an inquiry an
individual covered by the system has made to the congressional office.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in computer data files.

RETRIEVABILITY:
Records are retrieved by Custodial Officer (or property manager)
codes, and by codes describing and identifying property managed.

SAFEGUARDS:
Records are accessible only by authorized persons and are
maintained in accordance with safeguards meeting the Computer Security
Act of 1987.

RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with General
Records Schedule No. 3, Item No. 10a.

SYSTEM MANAGER(S) AND ADDRESS:
Chief, Property Management Section, Division of Logistic Services,
National Business Center, U.S. Department of the Interior, 1849 C
Street NW, MS-1731 MIB, Washington, DC 20240.

NOTIFICATION PROCEDURES:
Inquiries regarding the existence of records shall be addressed to
the System Manager. The request must be in writing, signed by the
requester, and meet the content requirements of 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
A request for access to records shall be addressed to the System
Manager. The request must be in writing, signed by the requester, and
meet the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
A request for amendment of records shall be addressed to the System
Manager. The request must be in writing, signed by the requester, and
meet the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
Custodial Officer or property manager.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.

[FR Doc. 99-8845 Filed 4-8-99; 8:45 am]
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