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Travel Records



INTERIOR/NPS-4

System name: Travel Records--Interior, NPS-4.

     System location:
       (1) Office of the Chief of Finance, National Park Service, United
   States Department of the Interior, Washington, DC 20240, (2) All
   Regional Offices of the National Park Service, (3) Input documents
   prepared in substantially all facilities of the National Park Service
   (See Appendix for Regional and other office addresses).
     Categories of individuals covered by the system:
       National Park Service employees who travel on official business.
     Categories of records in the system:
       Traveler's name, address, social security number, organization
   number, amounts of travel funds advanced, and/or vouchered, and
   itinerary.
     Authority for maintenance of the system:
       5 U.S.C. 5701, et seq., 16 U.S.C. 1, 44 U.S.C. 3101, FPM R 101-7,
   GAO Titles 5 and 7.
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses:
       The primary use of the record is for: (1) Travel advance control,
   control of GTR's and preparation of travel authorization, and
   vouchers. Disclosures outside the Department of the Interior may be
   made: (1) To the U. S. Department of Justice or in a proceeding
   before a court or adjudicative body when (a) the United States, the
   Department of the Interior, a component of the Department, or, when
   represented by the government, an employee of the Departmentis a
   party to litigation or anticipated litigation or has an interest in
   such litigation, and (b) the Department of the Interior determines
   that the disclosure is relevant or necessary to the litigation and is
   compatible with the purpose for which the records were compiled; (2)
   of information indicating a violation or potential violation of a
   statute, regulation, rule, order, or license, to appropriate Federal,
   State, local, or foreign agencies responsible for investigation or
   prosecuting the violation or for enforcing or implementing the
   statute, rule, regulation, order, or license; (3) to disclose debtor
   information to the IRS, or another Federal agency or its contractor
   solely to aggregate information for the IRS, to collect debts owed to
   the Federal government through the offset of tax refunds.
   Disclosure to consumer reporting agencies:
       Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be
   made from this system to consumer reporting agencies as defined in
   the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal
   Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system:
     Storage:
       Maintained on prescribed standard forms.
     Retrievability:
       Travel advance cards, outstanding GTR's, and intineraries are
   filed alphabetically. Travel authorizations and vouchers are filed
   numerically, but cross-referenced on the preceding documents.
     Safeguards:
       Maintained with safeguards meeting the requirements of 43 CFR
   2.51 for manual records.
     Retention and disposal:
       Travel records are retained in office of origin three years, then
   sent to Federal Records Center.
     System manager(s) and address:
       Chief of Finance, Washington Office et al. (See System Location).
     Notification procedure:
       To determine whether the records are maintained on you in this
   system, write to the Systems Manager. (See 43 CFR 2.60).
     Record access procedures:
       To see your records, write the Systems Manager. Describe as
   specifically as possible the records sought. If copies are desired,
   indicate the maximum you are willing to pay. (See 43 CFR 2.71).
     Contesting record procedures:
       To request corrections or the removal of material from your
   files, write the Systems Manager. (See 43 CFR 2.71).
     Record source categories:
       Individual on whom the record is maintained and respective travel
   office.