Special Use Permits
National Park Service
System name: Special Use Permits--Interior, NPS-1.
Categories of individuals covered by the system:
Visitor to National Parks or commercial entities who receive
special use permits.
Records are kept at the park of office issuing the permit. (See
Appendix for addresses).
Categories of records in the system:
Contains permittees' names, addresses, terms, and conditions of
Authority for maintenance of the system:
16 U.S.C. 1 and 44 U.S.C. 3101.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary use of the record is for (1) Park management.
Disclosures outside the Department of the Interior may be made to:
(1) Another Federal agency to enable that agency to respond to an
inquiry by the individual to whom the record pertains.
(2) The Department of Justice, or to a court, adjudicative or
other administrative body, or to a party in litigation before a court
or adjudicative or administrative body, when:
(a) One of the following is a party to the proceeding or has an
interest in the proceeding:
(1) The Department or any component of the Department;
(2) Any Departmental employee acting in his or her official
(3) Any Departmental employee acting in his or her individual
capacity where the Department or the Department of Justice has agreed
to represent the employee; or
(4) The United States, when the Department determines that the
Department is likely to be affected by the proceeding; and
(b) The Department deems the disclosure to be:
(1) Relevant and necessary to the proceedings; and
(2) Compatible with the purpose for which we compiled the
(3) The appropriate Federal, State, tribal, local or foreign
governmental agency that is responsible for investigating,
prosecuting, enforcing or implementing a statute, rule, regulation,
order or license, when we become aware of an indication of a
violation or potential violation of the statute, rule regulation,
order or license.
(4) A congressional office in response to an inquiry to that
office by the individual to whom the records pertains.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be
made from this system to consumer reporting agencies as defined in
the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal
Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Maintained in manual form in file folders and electronically as
Indexed by permittee's name or permit number.
Stored in lockable metal file cabinets or unlocked cabinets in
secured rooms or buildings on either United States Government-owned
or leased facilities. Computer files are password protected to
restrict unauthorized access.
Retention and disposal:
Records not involving fees or cost recovery are maintained for
one year and one day. Records involving cost recovery and/or fees are
maintained for six years and three months. Disposal of all records is
in accordance with retention and disposal schedules following
System manager(s) and address:
Associate Director, Park Operations, National Park Service,
United States Department of the Interior, Washington, DC 20240.
To determine whether the records are maintained on you in this
system, write to the Systems Manager or to the offices cited under
``Records Location.'' (See 43 CFR 2.60)
Record access procedures:
To see your records, write the Systems manager or the offices
cited under ``Records Location.'' Describe as specifically as
possible the records sought. If copies are desired, the requester is
responsible for payment of all costs involved in supplying the
requested records. (See 43 CFR 2.63)
Contesting record procedure:
To request corrections or the removal of material from your
files, write the Systems Manager. (See 43 CFR 2.71)
Record source categories:
Individual on whom record is maintained.