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Collection, Certifying and Disbursing Officers, and Imprest Fund Cashiers



INTERIOR/NPS-18

System name: Collection, Certifying and Disbursing Officers, and Imprest Fund Cashiers, Interior, NPS-18.

     System location:
       (1) Office of the Chief of Finance, National Park Service, United
   States Department of the Interior, Washington, DC 20240; (2) all
   Regional Offices and area offices with the above functions (see
   Appendix for addresses).
     Categories of individuals covered by the system:
       Employees of the National Park Service with the above funds
   handling titles.
     Categories of records in the system:
       Name, address, title, and dates of appointment and cancellation
   of same.
     Authority for maintenance of the system:
       16 U.S.C. 1 and 44 U.S.C. 3101.
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses:
       The primary use of the record is: (1) The control of funds
   handling appointments. Disclosures outside the Department of the
   Interior may be made: (1) To the United States Department of Justice
   when related to litigation or anticipated litigation, (2) of
   information indicating a violation or potential violation of a
   statute, regulation, rule, order or license, to apropriate Federal,
   State, local, or foreign agencies responsible for investigating or
   prosecuting the violation or for enforcing or implementing the
   statute, rule, regulation, order, or license.
   Disclosure to consumer reporting agencies:
       Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be
   made from this system to consumer reporting agencies as defined in
   the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal
   Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system:
     Storage:
       Maintained on letter memorandums or prescribed standard forms in
   OPF's and in responsible office files.
     Retrievability:
       OPF's are filed alphabetically, and respective office files are
   in title sequence.
     Safeguards:
       Maintained with safeguards meeting the requirements of 43 CFR
   2.51 for manual records.
     Retention and disposal:
       Standard retention procedure is followed for OPF copies.
   Individual office files are maintained for active appointments only.
     System manager(s) and address:
       Chief of Finance (see System location).
     Notification procedure:
       To determine whether the records are maintained on you in the
   system, write to the Systems Manager. (See 43 CFR 2.60.)
     Record access procedures:
       To see your records, write the Systems Manager. Describe as
   specifically as possible the records sought. If copies are desired,
   indicate the maximum you are willing to pay. (See 43 CFR 2.63.)
     Contesting record procedures:
       To request corrections or the removal of material from your
   files, write the Systems Manager. (See 43 CFR 2.71.)
     Record source categories:
       Individual on whom the record is maintained.