Name File System
System name: Name File System--Interior, LLM-31.
System location: (1) U.S. Department of the Interior, Bureau of Land Management, Service Center, Denver Federal Center, Building 50, Denver, Colorado 80225-0047, (2) field offices listed in Appendix XI.
Categories of individuals covered by the system: Individuals, companies, partnerships, and governmental agencies transacting business with the Bureau of Land Management relating to lands and minerals programs. Some of the records in the system which pertain to individuals may reflect personal information, however, only the records reflecting personal information are subject to the Privacy Act. The system also contains records concerning corporations and other business entities. These records are not subject to the Privacy Act.
Categories of records in the system: Information identifying an entity by name and address; category of name (private or individual, corporation, or governmental agency), and a unique computer-assigned number.
Authority for maintenance of the system: 43 U.S.C. 1601 (Alaska Native Claims Settlement Act), 43 U.S.C. 1701 (Federal Land Policy and Management), and the various statutes as listed in the regulations in chapter II of title 43 of the Code of Federal Regulations.
Purpose(s): The purpose of the system is to (1) provide a single storage location for a name, thus reducing the amount of information storage required by the interfacing BLM Privacy Act Systems, and (2) eliminate multiple entries of the same name.
Routine uses of records maintained in the system, including categories of users and the purpose of each use:
Disclosure outside the Department of the Interior may be made: (1) To appropriate Federal agencies when concurrence or supporting information is required prior to granting or acquiring a right or interest in lands or resources, (2) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled, (3) to disclose pertinent information to appropriate Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, regulation, rule, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation, (4) to a member of Congress or a Congressional staff member from the record of an individual in response to an inquiry made at the request of that individual, (5) to the Department of the Treasury to effect payment to Federal, State, and local government agencies, nongovernmental organizations, and individuals, and (6) to a debt collection agency or consumer reporting agency to effect payment for a Federal claim.
Disclosure to consumer reporting agencies: Disclosure may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:
Retrievability: Indexed by name and name identification number.
Maintained with safeguards meeting the requirements of 43 CFR 2.51(c) for computerized records.
Retention and disposal: Individual data elements destroyed when superseded or no longer needed for administrative purposes. See BLM Records Schedule 20, Item 64.
System manager(s) and address: Service Center Director, Bureau of Land Management, U.S. Department of the Interior, Denver Federal Center, Building 50, Denver, Colorado 80225-0047.
Notification procedures: A written request addressed to the System Manager, or to a field office cited in Appendix XI, is required. See 43 CFR 2.60.
Record access procedures: To see your record, write to the (1) System Manager, (2) BLM Privacy Act Officer, Headquarters Office, (3) State Office Director(s), or (4) BLM Director, Boise Interagency Fire Center. A request for access must meet the content requirements of 43 CFR 2.63. See Appendix XI for addresses.
Contesting record procedures: To request corrections in your record, write to the System Manager. A petition for amendment must meet the content requirements of 43 CFR 2.71.
Record source categories: Claimants and applicants.