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Contract Files



INTERIOR/LLM-23
 
System name: Contract Files--Interior, BLM-23.
 
     System location:
       All BLM Offices listed in the Appendix; the Boise Interagency Fire Center, BLM, 3905 Vista Avenue, Boise, Idaho 83795 and U.S. Department of the Interior, Bureau of Land Management, Denver Federal   Center, Bldg. 50, Denver, Colorado 80225.
     Categories of individuals covered by the system: Individuals who have contracted with BLM to supply goods or services and prospective suppliers and bidders. (The records contained in this system which pertain to individuals contain principally proprietary information concerning sole proprietorships.   Some of the records in the system which pertain to individuals may reflect personal information, however. Only the records reflecting personal information are subject to the Privacy Act. The system also contains records concerning corporations and other business entities. These records are not subject to the Privacy Act.)
     Categories of records in the system: The record contains the contractor's name, address, subject  matter, purchase order number and, when requested, statement of qualifications, and information on debts owed the Bureau.
     Authority for maintenance of the system: 40 U.S.C. 481.
     Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
       The primary use of the records is to identify contractors, prospective supplies, bidders and subject matter of interest.
   Disclosures outside the Department of the Interior may be made (1) to Federal, State or local agencies in response to specific requests for pertinent information, (2) to the U.S. Department of Justice when   related to litigation or anticipated litigation, (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (4) from the record of an individual in response to an inquiry from a congressional office made at the request of the individual, and (5) to consumer reporting agencies to facilitate collection of debts owed the Government.
     Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:
     Storage: Manual, file folders arranged alphabetically by name and goods or services furnished.
     Retrievability: Indexed by name of contractor and goods or services furnished.
     Safeguards:  In accordance with 43 CFR 2.51.
     Retention and disposal: Record destroyed ten years after completion of contract.
     System manager(s) and address:  Assistant Director--Administration, U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW,  Washington, DC 20240.
     Notification procedure: To determine whether the records are maintained on you in this system, write to the Systems Manager or to the offices cited under Records Location.
     Record access procedures: To see your records write to the Systems Manager or to the offices cited under Records Location. Describe as specifically as possible the records sought. If copies are desired, indicate the  maximum you are willing to pay.
     Contesting record procedures: To request corrections or the removal of material from your files, write the Systems Manager.
     Record source categories: Contractors and GSA purchase contract.