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Safety Management Information



#..INTERIOR/BIA-2

   #....System name: Safety Management Information--Interior, BIA--2.

     System location:
       (1) All Area, Agency and Field Offices of the BIA. (2) Director,
   Office of Administration, Bureau of Indian Affairs, Department of the
   Interior, 1951 Constitution Avenue, NW, Washington, DC 20245. (For a
   listing of specific locations, contact the Systems Manager.)
     Categories of individuals covered by the system:
       (1) Employee operators and incidental operators of government-
   owned vehicles and equipment. (2) Federal employees who have had an
   accident or incident. (3) Injured employees who submit claims for
   medical attention or loss of earning capability due to on-the-job
   injury. (4) Individuals filing tort claims against the U.S.
   Government.
     Categories of records in the system:
       (1) Documents supporting the issuance of SF-46 Motor Vehicle
   Identification Cards to employees, (2) reports of accident/incident
   by agency, area, name of person involved and social security number,
   (3) employee claims case files pertaining to claims submitted to the
   Office of Workmen's Compensation, and (4) case files with supporting
   documents pertaining to tort claims filed by an individual against
   the U.S. Government, and (5) records concerning individuals which
   have arisen as a result of that individual's misuse of or damage to
   Government-owned or Government-leased motor vehicles, other
   equipment/facilities, and salary overpayments as a result of misuse
   of leave relating to Office of Workmen's Compensation claims deemed
   to be invalid.
     Authority for maintenance of the system:
       5 U.S.C. 7902, 28 U.S.C. 2671-2680, 31 U.S.C. 242-243.
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses:
       The primary use of the record is to provide complete
   recordkeeping on qualified motor vehicle operators in BIA, employee
   accidents or incidents, Federal employees compensation claims and
   adjudication of tort claims. Disclosures outside the U.S. Department
   of the Interior may be made (1) to the U.S. Department of Justice
   when related to litigation or anticipated litigation, (2) of
   information indicating a violation or potential violation of a
   statute, regulation, rule, order or license, to appropriate Federal,
   State, local or foreign agencies responsible for investigating or
   prosecuting the violation or for enforcing or implementing the
   statute, rule, regulation, order or license, (3) from the record of
   an individual in response to an inquiry from a Congressional office
   made at the request of that individual, (4) to a Federal agency which
   has requested information relevant or necessary to its hiring or
   retention of an employee, or issuance of a security clearance,
   license, contract, grant or other benefit, (5) to Federal, State, or
   local agencies where necessary to obtain information relevant to the
   hiring or retention of an employee, or the issuance of a security
   clearance, contract, license, grant or other benefit.
   Disclosure to consumer reporting agencies:
       Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5
   U.S.C. 552a (b)(12), disclosures may be made to a consumer reporting
   agency as defined in the Fair Credit Reporting Act (15 U.S.C.
   1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C.
   3701(a)(3)).
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system:
     Storage:
       Manual: Letter files.
     Retrievability:
       (a) Indexed alphabetically by name of employee. (b) Retrieved by
   manual search.
     Safeguards:
       In accordance with 43 CFR 2.51.
     Retention and disposal:
       Records permanently retained.
     System manager(s) and address:
       Director, Office of Administration, Bureau of Indian Affairs,
   Department of the Interior, 1951 Constitution Avenue, NW, Washington,
   DC 20245.
     Notification procedure:
       To determine whether the records are maintained on you in this
   system, write to the System Manager or with respect to records
   maintained in the office for which he is responsible, the Agency or
   School Superintendent, the Area or Field Office Director. See 43 CFR
   2.60.
     Record access procedures:
       To see your records, write the officials listed in the
   Notification procedure. Describe as specifically as possible the
   records sought. If copies are desired, indicate the maximum you are
   willing to pay. See 43 CFR 2.63.
     Contesting record procedures:
       To request corrections or the removal of material from your
   files, write the System Manager. See 43 CFR 2.71.
     Record source categories:
       Claimants. Individuals on whom the record is maintained.