Safety Management Information
#....System name: Safety Management Information--Interior, BIA--2.
(1) All Area, Agency and Field Offices of the BIA. (2) Director,
Office of Administration, Bureau of Indian Affairs, Department of the
Interior, 1951 Constitution Avenue, NW, Washington, DC 20245. (For a
listing of specific locations, contact the Systems Manager.)
Categories of individuals covered by the system:
(1) Employee operators and incidental operators of government-
owned vehicles and equipment. (2) Federal employees who have had an
accident or incident. (3) Injured employees who submit claims for
medical attention or loss of earning capability due to on-the-job
injury. (4) Individuals filing tort claims against the U.S.
Categories of records in the system:
(1) Documents supporting the issuance of SF-46 Motor Vehicle
Identification Cards to employees, (2) reports of accident/incident
by agency, area, name of person involved and social security number,
(3) employee claims case files pertaining to claims submitted to the
Office of Workmen's Compensation, and (4) case files with supporting
documents pertaining to tort claims filed by an individual against
the U.S. Government, and (5) records concerning individuals which
have arisen as a result of that individual's misuse of or damage to
Government-owned or Government-leased motor vehicles, other
equipment/facilities, and salary overpayments as a result of misuse
of leave relating to Office of Workmen's Compensation claims deemed
to be invalid.
Authority for maintenance of the system:
5 U.S.C. 7902, 28 U.S.C. 2671-2680, 31 U.S.C. 242-243.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary use of the record is to provide complete
recordkeeping on qualified motor vehicle operators in BIA, employee
accidents or incidents, Federal employees compensation claims and
adjudication of tort claims. Disclosures outside the U.S. Department
of the Interior may be made (1) to the U.S. Department of Justice
when related to litigation or anticipated litigation, (2) of
information indicating a violation or potential violation of a
statute, regulation, rule, order or license, to appropriate Federal,
State, local or foreign agencies responsible for investigating or
prosecuting the violation or for enforcing or implementing the
statute, rule, regulation, order or license, (3) from the record of
an individual in response to an inquiry from a Congressional office
made at the request of that individual, (4) to a Federal agency which
has requested information relevant or necessary to its hiring or
retention of an employee, or issuance of a security clearance,
license, contract, grant or other benefit, (5) to Federal, State, or
local agencies where necessary to obtain information relevant to the
hiring or retention of an employee, or the issuance of a security
clearance, contract, license, grant or other benefit.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5
U.S.C. 552a (b)(12), disclosures may be made to a consumer reporting
agency as defined in the Fair Credit Reporting Act (15 U.S.C.
1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Manual: Letter files.
(a) Indexed alphabetically by name of employee. (b) Retrieved by
In accordance with 43 CFR 2.51.
Retention and disposal:
Records permanently retained.
System manager(s) and address:
Director, Office of Administration, Bureau of Indian Affairs,
Department of the Interior, 1951 Constitution Avenue, NW, Washington,
To determine whether the records are maintained on you in this
system, write to the System Manager or with respect to records
maintained in the office for which he is responsible, the Agency or
School Superintendent, the Area or Field Office Director. See 43 CFR
Record access procedures:
To see your records, write the officials listed in the
Notification procedure. Describe as specifically as possible the
records sought. If copies are desired, indicate the maximum you are
willing to pay. See 43 CFR 2.63.
Contesting record procedures:
To request corrections or the removal of material from your
files, write the System Manager. See 43 CFR 2.71.
Record source categories:
Claimants. Individuals on whom the record is maintained.