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Employment Assistant Case Files



#.. INTERIOR/BIA-23

   #....System name: Employment Assistance Case Files--Interior, BIA-23.

     System location:
       Central Office, Area, Agency and Employment Assistance Program
   Contractors of the BIA. (For a listing of specific locations, contact
   the Systems Manager.)
     Categories of individuals covered by the system:
       Individual Indians who are given assistance in connection with
   direct employment service or adult vocational training.
     Categories of records in the system:
       Applications for assistance, departure and arrival schedules,
   records documenting financial assistance, training plans, contact
   sheets recording counseling and guidance service, employment referral
   and placement records, and reports on progress. Case history of
   employment assistance for individual Indians; records on an
   individual's receipt of payment or overpayment of direct employment
   services or vocational training grant funds for which the individual
   was not entitled, payment exceeded entitlement or as a result of the
   individual's misuse of employment assistance funds granted.
     Authority for maintenance of the system:
       25 U.S.C. 13.
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses:
       The primary uses of the records are (a) to identify individual
   Indians who are given direct employment or vocational training, (b)
   to provide permanent records on Employment Assistance to individual
   Indians, and (c) provide management with an automated information
   system for program planning, reporting and management utilization.
   Disclosures outside the Department of the Interior may be made: (1)
   To another Federal agency, a State or local government, Indian tribal
   group or to any individual or establishment that will have
   jurisdiction whether by contract to the BIA, by assumption of trust
   responsibilities or by other means, for Employment Assistance now
   controlled by the BIA, (2) to the U.S. Department of Justice when
   related to litigation or anticipated litigation, (3) of information
   indicating a violation or potential violation of a statute,
   regulation, rule, order or license, to appropriate Federal, State,
   local, foreign or tribal agencies responsible for investigating or
   prosecuting the violation or for enforcing or implementing the
   statute, rule, regulation, order or license, (4) from the record of
   an individual in response to an inquiry from a Congressional office
   made at the request of that individual, (5) to Federal, State, local
   or tribal agencies where necessary and relevant to the hiring or
   retention of an employee, or the issuance of a security clearance,
   contract license, grant or other benefit, (6) to Federal, State,
   local or tribal governmental officials responsible for administering
   child protective services in carrying out his or her official duties,
   (7) to agencies authorized to care for, treat, or supervise abused or
   neglected children whose policies also require confidential treatment
   of information, and (8) to members of community child protective
   teams for the purposes of establishing a diagnosis formulating a
   treatment plan, investigating reports of suspected physical child
   abuse or neglect and making recommendations to the appropriate court
   of competent jurisdiction, whose policies also require confidential
   treatment of information.
   Disclosure to consumer reporting agencies:
       Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be
   made to a consumer reporting agency as defined in the Fair Credit
   Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection
   Act of 1966 (31 U.S.C. 3701(a)(3)).
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system:
     Storage:
       Manual: Letter files. Computer: Maintained in computer
   translatable form on magnetic tape for automated areas.
     Retrievability:
       (a) Indexed alphabetically by name of applicant and/or recipient.
       (b) Retrieved by manual search.
     Safeguards:
       In accordance with 43 CFR 2.51.
     Retention and disposal:
       Transfer inactive files to GSA Federal Records Center five years
   after case is closed.
     System manager(s) and address:
       Deputy to the Assistant Secretary--Indian Affairs (Tribal
   Services), Bureau of Indian Affairs, 1849 C Street, MS 4614-MIB,
   Washington, DC 20240.
     Notification procedure:
       To determine whether the records are maintained on you in this
   system, write to the System Manager or, with respect to records
   maintained in the office for which he is responsible, an Agency
   Superintendent or an Area of Field Office Director.
     Record access procedures:
       To see your records, write the officials listed in the
   notification procedure. Describe as specifically as possible the
   record sought. If copies are desired, indicate the maximum you are
   willing to pay. (See 43 CFR 2.63.)
     Contesting record procedures:
       To request corrections or the removal of material from your
   files, write the System Manager. (See 43 CFR 2.71.)
     Record source categories:
       Individual on whom record is maintained, schools, law enforcement
   agencies, employers, doctors, other Bureau of Indian Affairs
   activities having dealings with the applicant, others with whom
   applicant has dealt.