Employment Assistant Case Files
#....System name: Employment Assistance Case Files--Interior, BIA-23.
Central Office, Area, Agency and Employment Assistance Program
Contractors of the BIA. (For a listing of specific locations, contact
the Systems Manager.)
Categories of individuals covered by the system:
Individual Indians who are given assistance in connection with
direct employment service or adult vocational training.
Categories of records in the system:
Applications for assistance, departure and arrival schedules,
records documenting financial assistance, training plans, contact
sheets recording counseling and guidance service, employment referral
and placement records, and reports on progress. Case history of
employment assistance for individual Indians; records on an
individual's receipt of payment or overpayment of direct employment
services or vocational training grant funds for which the individual
was not entitled, payment exceeded entitlement or as a result of the
individual's misuse of employment assistance funds granted.
Authority for maintenance of the system:
25 U.S.C. 13.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary uses of the records are (a) to identify individual
Indians who are given direct employment or vocational training, (b)
to provide permanent records on Employment Assistance to individual
Indians, and (c) provide management with an automated information
system for program planning, reporting and management utilization.
Disclosures outside the Department of the Interior may be made: (1)
To another Federal agency, a State or local government, Indian tribal
group or to any individual or establishment that will have
jurisdiction whether by contract to the BIA, by assumption of trust
responsibilities or by other means, for Employment Assistance now
controlled by the BIA, (2) to the U.S. Department of Justice when
related to litigation or anticipated litigation, (3) of information
indicating a violation or potential violation of a statute,
regulation, rule, order or license, to appropriate Federal, State,
local, foreign or tribal agencies responsible for investigating or
prosecuting the violation or for enforcing or implementing the
statute, rule, regulation, order or license, (4) from the record of
an individual in response to an inquiry from a Congressional office
made at the request of that individual, (5) to Federal, State, local
or tribal agencies where necessary and relevant to the hiring or
retention of an employee, or the issuance of a security clearance,
contract license, grant or other benefit, (6) to Federal, State,
local or tribal governmental officials responsible for administering
child protective services in carrying out his or her official duties,
(7) to agencies authorized to care for, treat, or supervise abused or
neglected children whose policies also require confidential treatment
of information, and (8) to members of community child protective
teams for the purposes of establishing a diagnosis formulating a
treatment plan, investigating reports of suspected physical child
abuse or neglect and making recommendations to the appropriate court
of competent jurisdiction, whose policies also require confidential
treatment of information.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be
made to a consumer reporting agency as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection
Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Manual: Letter files. Computer: Maintained in computer
translatable form on magnetic tape for automated areas.
(a) Indexed alphabetically by name of applicant and/or recipient.
(b) Retrieved by manual search.
In accordance with 43 CFR 2.51.
Retention and disposal:
Transfer inactive files to GSA Federal Records Center five years
after case is closed.
System manager(s) and address:
Deputy to the Assistant Secretary--Indian Affairs (Tribal
Services), Bureau of Indian Affairs, 1849 C Street, MS 4614-MIB,
Washington, DC 20240.
To determine whether the records are maintained on you in this
system, write to the System Manager or, with respect to records
maintained in the office for which he is responsible, an Agency
Superintendent or an Area of Field Office Director.
Record access procedures:
To see your records, write the officials listed in the
notification procedure. Describe as specifically as possible the
record sought. If copies are desired, indicate the maximum you are
willing to pay. (See 43 CFR 2.63.)
Contesting record procedures:
To request corrections or the removal of material from your
files, write the System Manager. (See 43 CFR 2.71.)
Record source categories:
Individual on whom record is maintained, schools, law enforcement
agencies, employers, doctors, other Bureau of Indian Affairs
activities having dealings with the applicant, others with whom
applicant has dealt.