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Correspondence Control System



#..INTERIOR/BIA-21

   #....System name: Correspondence Control System--Interior, BIA-21.

     System location:
       Office of the Commissioner, Bureau of Indian Affairs, Department
   of the Interior, 18th and C Streets, NW, Washington, DC 20245.
     Categories of individuals covered by the system:
       U.S. Senators and Congressmen, Governors of States, Indian
   leaders.
     Categories of records in the system:
       Correspondence.
     Authority for maintenance of the system:
       5 U.S.C. 301, 43 U.S.C. 1457, 44 U.S.C. 3101, Reorganization Plan
   3 of 1950, 25 U.S.C. 1a, 2.
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses:
       The primary use of the record is to provide control for prompt
   handling or priority correspondence by the Bureau of Indian Affairs.
   Disclosures outside the Department of the Interior may be made (1) to
   the U.S. Department of Justice when related to litigation or
   anticipated litigation, and (2) of information indicating a violation
   or potential violation of a statute, regulation, rule, order or
   license, to appropriate Federal, State, local or foreign agencies
   responsible for investigating or prosecuting the violation or for
   enforcing or implementing the statute, rule, regulation, order or
   license.
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system:
     Storage:
       Maintained in manual form in file folders.
     Retrievability:
       Indexed alphabetically by name of congressman or letter writer.
     Safeguards:
       Maintained with safeguards meeting the requirements of 43 CFR
   2.51 for manual records.
     Retention and disposal:
       Copies are destroyed after one year.
     System manager(s) and address:
       Deputy Assistant Secretary--Indian Affairs (Operations), Bureau
   of Indian Affairs, Department of the Interior, 18th and C Streets,
   NW, Washington, DC 20245.
     Notification procedure:
       To determine whether the records are maintained on you in this
   system, write to the System Manager. See 43 CFR 2.60.
     Record access procedures:
       To see your records, write the System Manager. Describe as
   specifically as possible the records sought. If copies are desired,
   indicate the maximum you are willing to pay. See 43 CFR 2.63.
     Contesting record procedures:
       To request corrections or the removal of material from your
   files, write the System Manager. See 43 CFR 2.71.
     Record source categories:
       Individual from whom incoming letter was received.