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U.S. Department of the Interior
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Property Loan Agreement Files


   #....System name: Property Loan Agreement Files--Interior, BIA--1.

     System location:
       All Area and Agency Offices (For a listing of specific locations,
   contact the Systems Manager.)
     Categories of individuals covered by the system:
       Individual Indians or non-Indians having a need for Government-
   owned real or personal property for use in a Bureau program.
     Categories of records in the system:
       (1) Records of accountability for Government-owned real or
   personal property loaned to individuals, and (2) records concerning
   individuals which have arisen as a result of that individual's misuse
   of or damage to Government-owned or Government-leased real or
   personal property.
     Authority for maintenance of the system:
       40 U.S.C. 483(6).
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses:
       The primary use of the records is to identify individuals
   responsible for government-owned real or personal property by
   agreement. Disclosures outside the Department of the Interior may be
   made (1) to the U.S. Department of Justice when related to litigation
   or anticipated litigation, (2) of information indicating a violation
   or potential violation of a statute, regulation, rule, order or
   license, to appropriate Federal, State, local or foreign agencies
   responsible for investigating or prosecuting the violation or for
   enforcing or implementing the statute, rule, regulation, order or
   license, (3) from the record of an individual in respone to an
   inquiry from a Congressional office made at the request of that
   Disclosure to consumer reporting agencies:
       Disclosures pursuant to 5 U.S.C. 552a(b) (12). Pursuant to 5
   U.S.C. 552a (b)(12), disclosures may be made to a consumer reporting
   agency as defined in the Fair Credit Reporting Act (15 U.S.C.
   1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C.
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system:
       Manual: Letter files.
       (a) Indexed by individual name and cross-referenced by tribal
   name, contract or use permit number; (b) retrieved by manual search.
       In accordance with 43 CFR 2.51.
     Retention and disposal:
       Destroy one year after property is returned.
     System manager(s) and address:
       Director, Office of Administration, Bureau of Indian Affairs,
   Department of the Interior, 1951 Constitution Avenue, NW, Washington,
   DC 20245.
     Notification procedure:
       To determine whether the records are maintained on you in this
   system, write to the System Manager or, with respect to records
   maintained in the office for which he is responsible, an Area
   Director or Agency Superintendent. See 43 CFR 2.60.
     Record access procedures:
       To see your records, write the officials listed in the
   Notification procedure. Describe as specifically as possible the
   records sought. If copies are desired, indicate the maximum you are
   willing to pay. See 43 CFR 2.63.
     Contesting record procedures:
       To request corrections or the removal of material from your
   files, write the System Manager. See 43 CFR 2.71
     Record source categories:
       Individual on whom the record is maintained, Bureau of Indian
   Affairs employees, supervisors.