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Travel Files



      #..INTERIOR/BIA-16

   #....System name: Travel Files--Interior, BIA-16.

     System location:
       Central Office, Area, Agency and Field Offices of the BIA. (For a
   listing of specific locations, contact the Systems Manager.)
     Categories of individuals covered by the system:
       Federal employees who are authorized to travel at government
   expense.
     Categories of records in the system:
       Copies of correspondence, requests, travel authorizations and
   orders, itineraries and similar papers pertaining to an employees
   travel.
     Authority for maintenance of the system:
       5 U.S.C. 5701, et seq.
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses:
       The primary use of the records are (a) to provide administrative
   copy files on each traveler for local office use. (b) Provides
   management with an automated information system for program planning,
   reporting and management utilization. Disclosures outside the
   Department of the Interior may be made (1) to the U.S. Department of
   Justice when related to litigation or anticipated litigation, and (2)
   of information indicating a violation or potential violation of a
   statute, regulation, rule, order or license, to appropriate Federal,
   State, local or foreign agencies responsible for investigating or
   prosecuting the violation or for enforcing or implementing the
   statute, rule, regulation, order or license.
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system:
     Storage:
       Manual: Letter files; Computer: Maintained in computer
   translatable form on magnetic tape for automated areas.
     Retrievability:
        (a)Indexed alphabetically by name of traveler. (b) Retrieved by
   manual search.
     Safeguards:
       In accordance with 43 CFR 2.51.
     Retention and disposal:
       As administrative copies, records are destroyed after four years.
     System manager(s) and address:
       Director, Office of Administration, Bureau of Indian Affairs,
   1951 Constitution Avenue, NW, Washington, DC 20242.
     Notification procedure:
       To determine whether the records are maintained on you in this
   system, write to the System Manager or with respect to records
   maintained in the office for which he is responsible, the Agency or
   School Superintendent, or the Area or Field Office Director. See 43
   CFR 2.60.
     Record access procedures:
       To see your records write the officials listed in the
   Notification procedure. Describe as specifically as possible the
   records sought. If copies are desired, indicate the maximum you are
   willing to pay. See 43 CFR 2.63.
     Contesting record procedures:
       To request corrections or the removal of material from your
   files, write the System Manager. See 43 CFR 2.71.
     Record source categories:
       Individual on whom record is maintained.