#....System name: Indian Trust Land Mortgages--Interior, BIA-12.
Area and Agency Offices. (For a listing of specific locations,
contact the Systems Manager.)
Categories of individuals covered by the system:
Individual Indians who mortgaged trust land to customary lenders.
Categories of records in the system:
Mortgage records and supporting documents.
Authority for maintenance of the system:
25 U.S.C. 483(a).
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary uses of the records are (a) to furnish lender with
information on applicant and on status of land and (b) to maintain
current information on payments and balances of loan. Disclosures
outside the Department of the Interior may be made (1) to disclose or
transfer to another Federal agency, a State of local government, an
Indian tribal group or a contractor that will have jurisdiction over
programs now managed by the BIA, (2) to the Economic Development
Administration, Farmers Home Administration and Small Business
Administration in regard to participating funding between those
agencies and BIA, (3) to the U.S. Department of Justice when related
to litigation or anticipated litigation, (4) of information
indicating a violation or potential violation of a statute,
regulation, rule, order or license, to appropriate Federal State,
local or foreign agencies responsible for investigating or
prosecuting the violation or for enforcing or implementing the
statute, rule, regulation, order or license, and (5) from the record
of an individual in response to an inquiry from a Congressional
office made at the request of that individual, (6) to title insurance
and abstracting companies and attorneys for the purposes of
determining ownership of and encumbrances against title.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Manual: Letter files.
(a) Indexed by individual's name. (b) Retrieved by manual search.
In accordance with 43 CFR 2.51.
Retention and disposal:
Records are permanently retained.
System manager(s) and address:
Director, Office of Trust Responsibilities, Bureau of Indian
Affairs, 18th and C Streets NW, Washington, DC 20245
To determine whether the records are maintained on you in this
system, write to the System Manager or, with respect to records
maintained in the office for which he is responsible, an Area or
Field Office Director, or any Agency Superintendent. (See 43 CFR
Record access procedures:
To see your records, write the officials listed in the
Notification procedure. Describe as specifically as possible the
records sought. If copies are desired, indicate the maximum you are
willing to pay. (See 43 CFR 2.63.)
Contesting record procedures:
To request correction or the removal of material from your files,
write the System Manager. (See 43 CFR 2.71.)
Record source categories: