Main screen

Add a system or part of a system

Edit a system or part of a system

For more information about DEAR, see the IEA Team's website.

Training courses on DEAR are available--contact the IEA Team:

Colleen Coggins, Chief Architect
Suzanne Acar, Data Architect
Michael McGreer, Technology Architect
Carl Huls, Indian Trust Architect

Edit a System or Part of a System

In this screen you can edit information about a system. If you selected a subsystem, component instance, or component, you will see a similar screen, but it won't have all the fields you see in this picture, since some aren't applicable to lower levels. For instance, this is the screen you'll see for a subsystem.

Text at top

The top of the window shows where the new system will be added.

Identifying information

This information is grayed out because you you can't use the wizard to change the name, version, and inventory type. These attributes are part of the unique identifier for the system.

Details to fill in

Edit or fill in these fields as needed:

Acronym: This is whatever acronym is associated with the system, such as "AMIS" for "Abandoned Mine Information System".

Data Collection Status: Shows which phase this system is in, and whether it is not populated, populated, or validated within that phase.
Operational Status: Shows whether the system is under development, operational, or retired. (Most systems entered should be operational.)
Operational Month/Year: The month the system went operational. (Or "Un" if unknown.) There will normally be no reason to change this date unless it is in the future. For subsystem or lower levels, this field is uneditable.
SDLC stage: System Development Life Cycle stage. Most systems entered should be in the Transition/Deployment stage.
Estimated end of system life: The year the system owner expects this system to be replaced.

Managing Partner

Although this field is grayed-out it can be changed. However, you can't type directly in the Managing Partner field. The Choices button opens a popup window to show available choices for the managing partner. Select a managing partner from the Choices window shown below, and it automatically fills in the Managing Partner field.

Large text boxes

Edit or fill in these fields as needed:

Description: What the system is, what it does.
Comments: If there is a problem you don't have the access to fix (deletion, name change, etc.), make a note in this field. A DEAR administrator will fix it in DEAR, outside of the wizard.
Other Names: This field is particularly for system names that are longer than 80 characters and so don't fit completely in the "Name" field.
URL: Some systems are big enough that they have their own associated website. This is the place to enter it.

Save

This button saves your work and returns you to the main screen.

Cancel

This button returns you to the main screen without saving your work. You will get a popup window asking if you want to discard your changes.

Help

This button opens up the tutorial you are reading now, through the link on this popup window:

Where you go next

"Save" and "Cancel" will both take you back to the main screen.

Railroad switchyard photograph from Library of Congress, Prints and Photographs Division, Detroit Publishing Company Collection