New Training Requirements Apply To:

1. Persons becoming NEW collectors after 8/1/2001.
2. Persons CURRENTLY performing collections before 8/1/2001 (must meet requirements by 1/31/2003).

A. Basic Requirements

Collector must study, review, be knowledgeable and document same concerning:

1. DOT urine specimen collection procedures (49 CRF Part 40)
2. Urine Specimen Collection Handbook for the New 5 - Part Federal Drug Testing Custody and
Control Form - June 23, 2000
3. New Federal Drug Testing Custody and Control Form (OMB No. 0930-0158; Expiration Date: June 30, 2003). *This document is in .pdf format. You need Adobe Acrobat Reader to view.
4. DOI inhouse collection procedures


B. Qualification Training

1. Steps to collect specimen and complete Federal Drug Testing Custody and Control Form (CCForm) include (refer to Part 40 and DOI inhouse procedures for more detail):

(b) Collection:
- ensure 45 mL
- ensure temp. (90-100 degrees Fahrenheit)
- inspect specimen for signs of tampering/adulteration

(c) Post Collection:
- pour 30mL in bottle A; 15mL in bottle B
- apply bottle seals; donor initials
- properly complete CCForm (collector, donor)
- ship specimen to lab

2. Examples of problem collections and how to correct:

(a) shy bladder
- if partial specimen given, and temperature is in range; discard insufficient specimen and donor tries again
- ask donor to drink up to 40oz of fluid within 3 hours; not a refusal if donor declines to drink
- if donor refuses to make attempt to provide new urine specimen (see d. below)
- if temperature is outside range (see c. below)

(b) attempted tampering:
- if you detect attempt to substitute/adulterate specimen; begin new direct observed collection (same gender) and note action in remarks on CCForm; also immediately call agency Drug Program Manager
- send both specimens to lab; using separate CCForms

(c) temperature outside acceptable range:
- begin new direct observed collection (same gender) and note action in remarks on second CCForm; also immediately call agency Drug Program Manager
- send both specimens to lab; using separate CCForms

(d) donor refuses to participate in testing process and refuses to provide specimen:
- terminates the testing process
- document refusal on CCForm, in Step2, in Remarks; collector signs and dates the CCForm
- immediately notify the Agency Drug Program Manager

3. List of Fatal and Non-Fatal flaws; and how to correct:

(a) Fatal Flaws (NOT able to correct with affidavit); examples include:
- specimen ID on bottle and CCForm do NOT match
- specimen bottle seal broken or shows evidence of tampering
- insufficient specimen in primary bottle (leakage, other causes)

(b) Non-Fatal Flaws YES able to correct with affidavit*); examples include:
- minor administrative mistakes; like omission of donors middle initial, a transposition of donors social security number
- not adding bluing agent to toilet water
- collection by nontrained (under part 40) collector
- specific name of courier not put on CCForm or is missing
- donor personal info inadvertently put on CCForm
- collector signature omitted
- specimen temperature not checked
- donor signature omitted
- date(s) omitted
- certifying scientist signature omitted
- non DOT CCForm used

(*affidavit - provide to lab in writing the missing information and a statement that is true and accurate)

4. List of collector responsibilities:

(a) ensures overall integrity of entire collection process

(b) ensures donor privacy

(c) ensures specimen security

(d) ensures against offensive/inappropriate conduct or statements

*collectors shall immediately call agency Drug Program Manager if there are any questions or problems

C. Demonstrate Collection Proficiency (5 mock collections)

Another person must monitor and evaluate the mock collections to ensure they are error free. The monitor must be someone who has demonstrated the knowledge, skills and experience by performing DOT collections for one year; by performing collector training under Part 40 for one year; or by successfully completing a "train-the-trainer" course.
The monitor must attest in writing that the mock collections were error free (see documentation form below).

Collector must complete 5 error-free mock collections:
- TWO that are uneventful

(a) Copy 1

(b) Copy 2

- ONE with insufficient quantity

(a) Copy 1

(b) Copy 2

-- if partial specimen given, and temperature is in range; discard and donor tries again
-- ask donor to drink up to 40oz within 3 hours
-- if temperature is outside range (see below)

-ONE with temperature out of range
-- begin new direct observed collection (same gender collector and donor)

- on first CCForm, check "No" under Step2; and note in remarks "temperature outside range; second specimen (direct observation) also being collected"; and note specimen ID number of 2^nd specimen (example)

- on second CCForm, note in remarks "direct observed collection based on first specimen collected where temperature was outside range"; and note specimen ID number of 1^st specimen (example)

- immediately call Agency Drug Program Manager
-- send both specimens to lab; using separate CCForms

- ONE where donor refuses to sign CCForm and initial bottle seal
- note in remarks on CCForm "donor provided positive photo id; however, donor refused to sign CCForm or initial bottle seal or print name or telephone numbers (any of the info)"(example)
- collector, at a minimum, prints donor's name in Step5, Copy2 of CCForm

D. Refresher Training:
- no less than once every 5 years

E. Error Correction Training

1. Required within 30 days for errors/mistakes that caused the test to be cancelled
2. Covers subject matter of error/mistake
3. Must complete 3 mock collections
- one that is uneventful
- two that are related to areas of the error/mistake

F. Documentation

- collector must maintain documentation showing you meet all requirements

(a) initial or refresher training

(b) error correction training

G. Training Requirment Test

- 50 question test on training requirements

H. Collection Training

-The U.S. Department of the Interior (DOI), Drug Program Staff, offers drug test specimen collection training
-The FEDERAL PROGRAM (FEDP) - GOVERNMENT CERTIFIED DRUG TEST SPECIMEN COLLECTION TRAINING meets all federal requirements (DOT/HHS)
-The DOI Drug Testing and Collection Program is an internationally recognized leader in the drug test specimen field, and has performed tens of thousands of collections over the past 15 years
-contact us at (202) 208-5638 (or by email richard_e_hipkins@nbc.gov to discuss your training needs