Packing Instructions

Art, Pictures, Maps, and Bulletin Boards: (non personal

Label each piece according to instructions and leave these items on the wall for the mover to handle.

Self-locking cardboard cartons will be provided. Please follow the instructions on the box for proper assembly. If these instructions are followed you will not need to tape the boxes.
Pack the cartons tightly to prevent shifting.
Make sure that all cartons are closed properly. If a carton will not close, start a new one. This will ensure that they stack properly on dollies for the move crew and substantially decrease the chance for damaged items.

Occupants will be responsible for disconnecting and/or packing mouse, keyboard, speakers, etc. Move contractor will pack monitor and CPU.

Pack contents of desks and credenzas including current work papers, letter trays, books and other desk top items. All desk draws must be empty.
Where keys are available drawers should be locked and the keys should be wire tagged and coded to the locks they fit and packed in a safe place. Do not leave keys in locks on any piece of furniture. The mover is not responsible for lost keys.

The contents of all lateral filing cabinets and filing systems must be emptied and packed in the plastic move crates for transport. Files can remain in two and four draw vertical filing cabinets if the cabinet is structurally sound.
Lectrivers require special handling. Contact the Modernization Program Office -for instructions.

Small articles, such as pens, clips, rubber bands and erasers, should be placed in sealed envelopes before packing in cartons.
Caps of liquids must be turned tightly and wrapped before packing to prevent breakage or leakage.
Desk letter trays – Empty papers and pack in correctly marked cartons.
Cardex Files – Keep rods and file guards tightly drawn. Bind loose cards together with rubber bands in batches of about 150 and pack in cartons.
Odds & Ends – Pack desk clocks, calendars, rubber stamps, bookends in cartons or if special packing is required, notify Move Coordinator in advance.

Each Move Coordinator is to identify office machines that need to be moved.
Professional servicing may be required for equipment such as copiers. This service is available from the manufacturer’s service department and arrangements must be made directly with the appropriate servicing company or vendor prior to the move date. You may void a warranty if the equipment is moved by other parties.
Leave the machines on top of their desk or stand if they are to be moved.
Be sure the equipment and all components are disconnected.
Small items and cords should be packed in zip lock bags or cartons and properly labeled.
Pads and covers for machines should be placed in a carton.
All equipment containing liquid must be drained prior to move.

Place a move label on these oversized items and the movers will pack them on move day.
If you require other special boxes or packing services, ask your move coordinator to advise the move contractor at least two weeks prior to your move. This will allow time for the mover to supply the materials needed. Last minute notices will only cause problems in schedules and may interfere with the relocation.

Occupants must arrange for the transportation of plants or placing in the "safe room," to be announced at move meetings.

When packing, place an empty crate on the special dolly and pack the crate. When that crate is full, simply close the lid, and put your label on one end of the crate. Continue packing by placing an empty crate on top of the packed crate and continue packing. Follow this procedure until the crates are four high. By following this procedure you will never have to lift a full crate.
Pack the crates tightly to prevent shifting. Crates remain stacked on the dollies during the relocation.
Pack items from your workstation or desk in reverse order of need so that items that you need immediately after the move are on the top of the crate stacks.
Small articles, such as pens, clips, rubber bands and erasers, should be placed in sealed envelopes before packing in cartons.
Caps of liquids must be turned tightly and wrapped before packing to prevent breakage or leakage.
Make sure that all crates are closed properly. If a crate will not close, start a new crate. This will ensure that they stack properly and substantially decrease the chance for damaged items. Please do not tape the plastic moving crates shut.
Place the proper move label on one end of each move crate facing the same direction on the dolly. You do not need to label the opposite end or the top of the crate.
All crates on a dolly should be labeled for the same destination. Do not consolidate your office belongings with those of other employees being located in your immediate area at the new location.

Files and safes will be transported on their back with the dial facing up.
Lock all files containing security sensitive materials.
If drawers are not full, stuff with paper or bubble wrap to prevent the shifting of contents.

Supply and storage cabinets have need to be emptied, with contents packed in crates.
Secure doors/drawers with locks or tape.

Telephones are to be left in place. NBC telecom technicians will disconnect, move and reinstall office phones. Groups that are moving into modernized spaces will receive new telephone sets. Training will be provided to operate the new sets.

All systems and modular workstations must be completely emptied and the contents disposed of or packed. This includes all flipper door cabinets, file drawer cabinets shelves, and 2 and 3 drawer pedestal files.
If you have the key for a flipper, file, or pedestal cabinets please it and keep the key.