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Tools for the Move

Plastic Moving Crates

Plastic moving crates will be available at a specified location to be determined in the future. Plastic crates are easier to pack and unpack, hold more than traditional cardboard cartons, they are virtually indestructible ensuring safety of their contents, and reduce the amount of cardboard waste going into landfills. The crates come with a specially designed dolly that makes them quicker and easier to load, transport, and unload.

• Crates will be available for pickup at a designated area 7 days in advance of the move.
• Crate distribution times will be posted at the location, announced in the move meetings, and posted on the modernization website.
• Move Coordinators or designated individual must sign for the crates.
• Crates must be returned no later than one week after the move.
• Additional charges will be incurred for the delay in returning the crates and will be the responsibility of the bureau/office/unit.

Cardboard Moving Cartons

• Distribution of cardboard moving cartons will be tightly controlled. Requests for these cartons must be made by the move coordinator in writing prior to distribution.
• Standard one-piece self-locking legal size moving cartons will be available for packing under certain circumstances. These cartons are not as efficient for packing and transporting as the plastic moving crates and should only be used for the following reasons:
  1. Items are required to be packed more than two weeks prior to the move date. Typically this requirement is for employees on TDY or leave or for administrative and support areas that may require an extended time period for packing.
  2. Items cannot be unpacked within a week of the move or are to be stored for an extended period.
  3. Items are to be transported by other than the mover.

Specialty Moving Containers and Supplies

• Plastic zip lock computer bags will be provided for computer ancillary equipment like speakers, keyboard, mouse etc.
• Containers may be requested for special objects and includes library carts, wooden electronic equipment carts, cardboard commercial bins for oversized items that won’t fit in the plastic crates, dish tubs, and mirror/picture cartons. Please identify the unique requirements you have to your move coordinator as soon as possible so we may make the appropriate arrangements for any equipment required.
• Bubble wrap and white newsprint paper will be available to pack and protect items.

Labels

• Move Coordinators will be provided with a supply of color coded labels for distribution to occupants.
• Labels pre-printed with the word “Surplus” and the bureau name will be distributed to be placed on items not being transported to the new space.
• Use a black felt tip pen and print legibly when filing out labels.
• Each label must have the floor, room number, number of pieces and occupants full name full name.

Label Placement

• Please follow the diagram below when placing labels. The mover requires this uniformity to quickly and efficiently place your furniture, boxes and equipment in the new location.