General Information

The following information and instructions have been prepared to expedite the re-occupancy into wing four in the Main Interior Building. Your relocation is important to us. Following these instructions and helpful hints will facilitate an efficient, trouble-free transfer to your new location. Please read the following and feel free to ask questions. The key to a successful relocation will be communication, cooperation, and attention to the small details.

A Move Coordinator will be designated for each bureau/office/unit and will be requested to attend regularly scheduled update meetings. The coordinator will be responsible for conveying information to the occupants.
The modernization office will provide space planning assistance to each group to inventory and layout furniture and equipment at the destination location. Each employee or coordinator will be required to approve the final layout drawing prior to the move.
Systems furniture workstations, office furniture, conference furniture, filing cabinets, and computer systems that are shown on the floor plans should be clearly labeled with the final designation. Multiple filing cabinets of the same specification should also have the labeling #1, #2 etc in addition to the destination room number.
All trading/donating of office furniture to in-house bureaus/office/units, must be completed prior to the move date.
All items to be moved must be labeled with the labels issued to the group. Special labels will be issued to identify surplus material. Items not labeled will be considered to be surplus.
A Safe room will be identified for the storage of personal objects and/or plants immediately prior to the move and must be vacated within 3 days of the actual move.
Recycling bins will be delivered to each bureau/office/unit approximately 2 weeks prior to the move. Arrangements can be made to have recycling bins available for advance purging and recycling. Occupants are encouraged to re-cycle materials prior to the move.
Computer peripheral equipment (keyboard, mouse, speakers etc) should be packed and labeled with name and room number ready for the move contractor. PCs monitors and printers should be labeled and the move contractor will pack and move. Bureaus that choose to move their own PCs will provide directions to their group.
All offices must be clear of personal items and trash within 3 days of vacating offices. Bureaus/offices/units will be changed a fee for removing trash and personal items left behind.
If items are damaged during the move, a damaged/missing item report must be completed and submitted to the Modernization Program Office for review within 3 business days after the move is completed.
Keys to new offices are to be collected from Security prior to the move in. Keys for the old offices are also to be turned in at the same time.