The Department is constantly exploring various alternatives for reducing travel costs. The Airline industry introduced excess baggage fees in late 2002. The following policy and guidance is provided on managing excess baggage fees reported on travel vouchers. Most airlines will allow oversize or overweight baggage or additional baggage for an additional fee which varies depending on the situation and may cost up to $80 per bag.

Effective July 31, 2004, travelers will no longer be routinely reimbursed for fees associated with oversize or overweight baggage or additional baggage. The traveler must provide the airline with a personal (not Government) charge card at time of travel. The airline will charge the excess baggage fee to the traveler's personal (not Government) charge card. Travelers will only be reimbursed for fees associated with oversize or overweight baggage or additional baggage when:

• Government supplies/materials/equipment are being transported; and,
• Oversize/overweight/additional baggage has been authorized on the travel authorization.

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