The vision of the Department of the Interior, Interior Business Center's (IBC) Human Resources Management Suite (HRMS) is to significantly improve the federal governments' business processes for management of human resources (HR) through seamless, end-to-end, real-time integration between HR and other systems, using Simple Object Access Protocol based web services. This provides single point data capture eliminating redundant data entry, and real-time sharing of data with other systems needing the data, resulting in efficiency gains, improved quality of data, and increased employee satisfaction. Standards based integration sockets support the concept of plug-and-play, allowing HRMS to integrate with solutions from a variety of vendors and federal HR Shared Service Centers (SSCs).
HRMS is a suite of modules, also called bolt-ons (HRMS Modules), a System Integration Framework (HRMS SIF), and a set of standardized integration connectors. Currently the modules that are operational are: Electronic Contractor Staffing System (eCstaffing), Entrance on Duty System (EODS), Talent Management System (TMS), and Workforce Transformation and Tracking System (WTTS). IBC also offers discounted purchase of Automated Staffing Licenses through Monster's Enterprise Hiring Management and OPM's USA Staffing. An eRecruitment connector is operational, providing real time integration between 3rd-party automated staffing systems, EODS, WTTS, and the Federal Personnel Payroll System (FPPS).
HRMS received its Authorization to Operate (ATO) in May 2009 and is subject to continuous monitoring per NIST 800-37.
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IBC offers economies of scale discount license purchases for two best of breed automated staffing solutions: Monster's Enterprise Hiring Management, and OPM's USA Staffing. Customers acquiring these products through the IBC contract are likely to realize greater savings than possible if they purchase subscriptions directly from the vendors.
The eCStaffing system was designed to track an agency's contract staff. eCStaffing allows users to enter, track, and report data on contractors, their HSPD-12 information, history of assignment to contracts, history of work recorded by organization, assignment & status of training and access to systems. eCStaffing is role-based, and is primarily used by Contracting Officer's Representatives (CORs). Additional roles include Contracting Officer and Program Manager. User IDs are assigned to new users. Passwords can be managed by employee self-service through the eCStaffing login page.
The Talent Management System supports competency based management of human resources. It consists of two modules—a learning management module and a performance management module. The learning management module allows administrators to set up courses, offerings, and catalogs and for students to sign up for and make payment for courses, both online and classroom. It also provides Individual Develop Plans and an electronic SF-182. The performance management module supports 360 Multi Rater Assessment, Career Planning, Goals Alignment, Succession Planning, and Performance Appraisals.
WTTS allows supervisors or HR specialists to create and track vacancies in advance of creation of SF52 actions. Personnel and payroll information is sent real time to FPPS, eliminating the need for HR to re-enter data into FPPS. This results in generation of SF52 actions in FPPS directly from WTTS. It is also one-stop shopping for real-time status of vacancies, announcements, and on-boarding with data from automated staffing systems, FPPS, and EODS. Authorized users (supervisors, HR specialists, security, and facilities) can view the entry on duty date and location for new hires. WTTS has real time interfaces with FPPS and two automated staffing systems—Monster's Enterprise Hiring Management and OPM's USA Staffing.
EODS provides a library of on-line forms to be filled out by a new hire. The forms are prefilled with information entered by the selectee during his/her application process. The EODS is available securely through the public Internet. HR specialists can assign forms for completion by the new hire, track progress, and approve forms on-line. New Hires can view messages from the HR Office regarding the status of forms submitted.