On August 27, 2004, President Bush signed Homeland Security Presidential Directive 12 (HSPD-12), Policy for a Common Identification Standard for Federal Employees and Contractors. HSPD-12 directs the implementation of a new standardized badging process, which is designed to enhance security, reduce identity fraud, and protect personal privacy by establishing a mandatory, Government-wide standard for secure and reliable forms of identification issued by the Federal Government to its employees, contractors, and “other” class of individuals. The Department of the Interior began implementing the HSPD-12 program department wide on October 27, 2005.

Along with this new process are new requirements:

  • Everyone issued an ID badge must have a favorable background investigation, including a FBI fingerprint check (NACI).
  • All personnel must be "identity-proofed," that is, they must present two forms of identification (I-9 Documents).
  • No one person can be the sole official that requests, authorizes, and issues a badge.

The PIV-I process contains critical roles associated with identity proofing, registration, and credential issuance. They are: the Applicant, the Sponsor, the Registrar, and the Issuer. The roles of the Applicant, Sponsor, Registrar, and Issuer are mutually exclusive; no individual shall hold more than one of these roles in the identity proofing and registration process for one applicant. These roles may be ancillary roles assigned to personnel who have other primary duties.

Each PIV-I role and its corresponding responsibilities are listed below. The following roles shall be employed for the PIV-I identity proofing, registration, and issuance process:

  • Applicant:
    The Applicant is the individual to whom a PIV-I credential is to be issued.

  • Sponsor:
    The Sponsor is the individual who substantiates the need for a PIV-I credential to be issued to the Applicant, and is the federal authority that requests PIV credentials for the Applicant. Sponsors are responsible Federal officials to include supervisors, managers, Contracting Officer Representatives, Administrative Officers, Human Resources or Security Specialists, Project Chiefs, Primary Investigators or similar level positions.

  • Registrar:
    The Registrar is responsible for the identity proofing of the Applicant and coordinating the NACI or other BI activities. One or more individuals may perform the Registrar role. The Registrar provides the final approval for issuance of a credential to the Applicant. The following are Registrar responsibilities:

  • Issuer:
    At the DOI, the role of the Issuer has three functional areas:
    • Card generation Centralized within the National Business Center at the Department of the Interior, and includes credential personalization and operation.
    • Dissemination to a central Bureau or Office contact Bureaus will designate a specific contact or office.
    • Issuance to the applicant. At time of PIV Card issuance, the Issuer confirms the Applicant’s identification source document which must be a State or Federal-issued photo ID in original form (not copies), as defined in FIPS 201. Issue credential (ID badge) to the Applicant, obtaining a signature from the Applicant attesting to the acceptance of the credential and related responsibilities.