a. An Applicant Supply File (ASF) may be established and maintained for positions filled on a regular and recurring basis and for hard-to-fill positions requiring lengthy or continuous recruitment. ASF procedures must be documented in writing and fully communicated to prospective applicants. All applications submitted in accordance with the ASF procedures will be accepted.

b. Applications may be received from attendees at special targeted recruitment events e.g., job fairs, college recruitment activities, and similar events. Potential applicants will be informed of the recruitment event, the jobs under recruitment and the appointment requirements. A written record of the job advertisement process will be maintained for each such event. All applications submitted during the event for positions covered by the event will be accepted.

c. Applications may be accepted in response to a job vacancy announcement. All applications received in response to a vacancy announcement, where the announcement requirements are met, will be accepted.

d. Bureaus and equivalent offices may use other means to solicit and receive applications. However, in doing so, the bureau must establish definite rules regarding the acceptance of applications for employment for positions covered by this program and will make these rules a matter of record.