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Appendix E: DOI Actions During Federal Government Response Stages (FGRS) 0 - 6



The following presents DOI’s actions for each of the Federal Government Response Stages (FGRS) as described in Section 5.1.


FGRS 0: New domestic animal outbreak in at-risk country

(Corresponds to WHO Phase 1: Influenza. virus subtype may be present in animals, no new subtypes in humans, low risk to humans. WHO Phase 2: Circulating animal influenza. virus subtype poses risk to humans. WHO Phase 3: Human infection with a new subtype, no or rare human-to-human spread.)


Communications
  • Monitor events through DOI EMC and the Interior Operations Center
  • Brief DOI senior leadership and employees on current situation as appropriate
  • Develop and implement employee awareness and prevention program for seasonal influenza and pandemic influenza (refer to Appendices F - H for topics to include)
  • Prepare risk communication materials for staff, their families, and stakeholders.
  • Engage in inter-agency and others in planning and other activities (such as exercises) related to pandemic/avian influenza
  • Coordinate the reporting of sick and dead birds among agencies that deal with wildlife.

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Operations
  • Develop and regularly update Departmental pandemic influenza plan and COOP plan
  • Ensure Bureaus are aware of Human Resources flexibilities available through current regulations and guidance (see Appendix I)
  • Provide training on COOP and emergency management for Bureau Emergency Coordinators (ECs) and COOP teams
  • Inventory mission critical functions, and the work situation of mission critical/essential employees and backups, need for alternative locations
  • Identify, review, and update lists of mission-essential staff, emergency responders, and delegation of authority (at least 3 deep and geographically dispersed)
  • Identify back-up personnel, in different geographic locations, by position, and ensure that all personnel needed to perform those essential functions
  • Develop method to cross-train staff to carry out critical duties/functions (that are not part of their typical job description) to ensure continuity of operations during pandemic
  • Identify and train essential personnel who will telework, fund, and build IT capability to handle this option
  • Determine whether systems, databases, and files can be accessed electronically from a remote location (e.g., an employee’s home or alternate workplaces) and establish reliable access and security protocols for them
  • Identify, protect, and ensure the ready availability of electronic and hardcopy documents, references, records, and information systems needed to support essential functions.  In addition, plan for the maintenance of those vital systems and databases that require periodic maintenance or other direct physical intervention by employees.

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Public Health Actions
  • Supervisors and Personnel Offices develop a system to track staff (and their status) who contract the virus
  • Encourage staff to receive annual influenza vaccine/immunization
  • Estimate potential requirements for vaccines, anti-viral drugs, and personal protection equipment (PPE)
  • Develop a prioritization list of mission critical and high risk employees for vaccines, anti-viral drugs, and PPE.  (These items are likely going to be in limited quantities during the pandemic.)  DOI’s interim pandemic vaccine prioritization scheme is located in Appendix G.

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Wildlife Surveillance Actions
  • Provide assistance to international partners in evaluating occurrence and threat to, and potential spread by, migratory birds and other wildlife (response intensified if occurs in Canada or Mexico)
  • Provide assistance, as necessary, to prevent spread of disease through international and illegal trade in wildlife or wildlife products
  • Provide assistance to international partners in monitoring and/or managing disease in wildlife populations
  • Evaluate potential changes in risk to the United States for introduction via migratory birds and take appropriate domestic detection and preventative measures
  • Monitor situation internationally for further changes in potential risk to the United States.

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FGRS 1: Suspected human outbreak overseas

(Corresponds to WHO Phase 3: Human infection(s) with a new subtype, but no human-to-human spread, or at most rare instances of spread at close contact.)


Communications
  • Continue to monitor events through DOI EMC and the Interior Operations Center
  • Brief DOI senior leadership, and employees on current situation as appropriate
  • Schedule weekly calls with HQ, regional COOP, and ECs for information sharing
  • Continue employee awareness and prevention program for seasonal influenza and pandemic influenza (including topics described in Appendices F - H)
  • Update risk communication materials for staff, their families, and stakeholders.

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Operations
  • Review and update Departmental COOP/Pandemic Plans, including delegation of authority, orders of succession (at least 3 deep and geographically dispersed), and the process of devolution
  • Conduct an impact analysis of an influenza outbreak on all operations, using multiple scenarios, including: workforce reductions (of up to 40 percent absenteeism for 1 month, 2 months, and 3 months); limited access to facilities; and impact of telework and social distancing policies
  • Update inventory of mission critical functions, and continually determine work situation of mission critical/essential employees and backups, need for alternative locations
  • Ensure access and security protocols to systems, databases, and files can be accessed electronically from a remote location are current, update as necessary
  • On a continual basis, identify, protect, and ensure the ready availability of electronic and hardcopy documents, references, records, and information systems needed to support essential functions.  In addition, maintain vital systems and databases
  • Update roster of employees that are mission critical/essential, emergency responders, and high-risk individuals
  • Update lists back-up personnel, in different geographic locations, by position, and ensure that all personnel needed to perform those essential functions
  • Cross-train staff to carry out critical duties/functions (that are not part of their typical job description) to ensure continuity of operations during pandemic
  • Support Federal, State, local, and Tribal activities, as required/requested
  • Departmental COOP sites review plans for reliable logistical support, services, and infrastructure systems (for greater than 30 days).  This support includes: necessary support staff, social distancing techniques, medical screening of employees, health/medical units, sanitation, essential services, and food and water.

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Public Health Actions
  • Encourage staff to receive annual influenza vaccine/immunization
  • Identify means of acquiring potential vaccine, anti-virals, PPE, and other supplies that will be needed, plan for method of distribution (refer to Appendices F - H)
  • Update the prioritization list of mission critical and high risk employees for vaccines, anti-viral drugs, and PPE.  (These items are likely going to be in limited quantities during the pandemic.)
  • Prepare infection control and quarantine SOPs
  • Review guidelines for safe handling of wildlife
  • Consider restricting foreign travel to affected areas
  • Provide staff that may travel overseas with information on prevention.

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Wildlife Surveillance Actions
  • Monitor situation for evidence of migratory bird or other wildlife involvement and take appropriate actions.

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FGRS 2: Confirmed human outbreak overseas

(Corresponds to WHO Phase 4: Small clusters with limited human-to-human transmission, spread is highly localized. WHO phase 5: Large clusters but human-to-human spread still localized, virus not well adapted to humans.)


Communications
  • Continue to monitor events through DOI EMC and the Interior Operations Center
  • Continue weekly calls with HQ, regional COOP, and ECs for information sharing
  • Brief senior leadership and employees on situation
  • Heighten and update employee awareness program to include early warning signs of pandemic strain of influenza infection and information related to foreign travel precautions
  • Educate employees on the Departmental Pandemic Plan (including social distancing and measures to take if ill with influenza).

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Operations
  • Review and update Departmental COOP/Pandemic Plans, including delegation of authority, orders of succession (at least 3 deep and geographically dispersed) and the process of devolution
  • Conduct training, as well as tabletop exercises, to review and assess response plans
  • Ensure access and security protocols to systems, databases, and files can be accessed electronically from a remote location are current, update as necessary
  • On a continual basis, identify, protect, and ensure the ready availability of electronic and hardcopy documents, references, records, and information systems needed to support essential functions for up to several months.  In addition, maintain of vital systems and databases
  • Discuss with employees and conduct refresher training on telework agreements and the communication/IT requirements in working from home, as well as their ability to acquire work supplies, food, and other necessities
  • Update contingency plans to address the potential restriction of movement (Federal, State, local, and Tribal) on open/accessible facilities and operating plans
  • Departmental COOP sites update plans for reliable logistical support, services, and infrastructure systems (for greater than 30 days).  This support includes: necessary support staff, social distancing techniques, medical screening of employees, health/medical units, sanitation, essential services, and food and water
  • Alert I-RECCs and NRP Principal Planners
  • Support Federal, State, local, and Tribal activities, as required/requested.

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Public Health Actions
  • Review stockpiles of vaccine (if available), anti-viral drugs, and PPE (refer to Appendices F - H)
  • Update the prioritization list of mission critical and high risk employees for vaccines, anti-viral drugs, and PPE.  (These items are likely going to be in limited quantities during the pandemic.)
  • Encourage staff to receive annual influenza vaccine/immunization
  • Restrict foreign travel to affected areas
  • In conformation with applicable authorities, require quarantine of employees returning from those countries with confirmed human outbreaks.

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Wildlife Surveillance Actions
  • Wildlife - Same as FGRS 1 (monitor situation for evidence of migratory bird or other wildlife involvement and take appropriate actions).

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FGRS 3:  Widespread human outbreaks in multiple locations overseas

(Corresponds to WHO Phase 6: Pandemic Phase – Increased and sustained transmission in general population.)


Communications
  • Continue to monitor events through DOI EMC and the Interior Operations Center
  • Continue weekly calls with HQ, regional COOP, ECs, and any deployed DOI personnel for information sharing
  • Bureau/Office ECs, I-RECCs, and NRP Principal Planners provide situational awareness information to the Interior Operations Center
  • Brief senior leadership and employees on situation
  • Continue heightened level of employee awareness and prevention program for influenza (including topics described in Appendices F - H)
  • Update risk communication materials for staff, their families, and stakeholders
  • Provide refresher education to employees on Departmental Pandemic Plan (including social distancing and measures to take if ill with influenza).

Back to the Top


Operations
  • Review and update Departmental COOP/Pandemic Plans, including delegation of authority, orders of succession (at least 3 deep and geographically dispersed), and the process of devolution
  • Departmental COOP sites update plans for reliable logistical support, services, and infrastructure systems (for greater than 30 days).  This support includes: necessary support staff, social distancing techniques, medical screening of employees, health/medical units, sanitation, essential services, and food and water
  • Update roster of employees that are mission critical, emergency responders, high-risk individuals
  • Ensure field and HQ employee contact lists are current
  • Ensure field and HQ supervisors have updated COOP and pandemic plans
  • Ensure access and security protocols to systems, databases, and files can be accessed electronically from a remote location are current, update as necessary
  • On a continual basis, identify, protect, and ensure the ready availability of electronic and hardcopy documents, references, records, and information systems needed to support essential functions for up to several months.  In addition, maintain of vital systems and databases
  • Discuss with employees and conduct refresher training on telework agreements and the communication/IT requirements in working from home, as well as their ability to acquire work supplies, food, and other necessities
  • Support Federal, State, local, and Tribal activities, as required/requested
  • Once the Regional PFOs and JFOs are activated, the Departmental Emergency Coordinator or the I-RECC Chair activates the I-RECCs.

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Public Health Actions
  • Ensure vaccine, anti-virals, and PPE stockpile is adequate (if possible) (refer to Appendices F - H)
  • Provide vaccine and anti-virals for mission-critical/essential, emergency, and high-risk employees, if available. Utilize prioritization list of employees, if necessary
  • Update infection control and quarantine SOPs
  • Encourage staff to receive annual influenza vaccine/immunization
  • Provide PPE to those essential staff members that must remain overseas, and advise on social distancing strategies
  • Restrict foreign travel
  • In conformation with applicable authorities, require quarantine of employees returning from those countries with confirmed human outbreaks.

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Wildlife Surveillance Actions
  • Wildlife - Same as FGRS 1 (monitor situation for evidence of migratory bird or other wildlife involvement and take appropriate actions).

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FGRS 4: First human case in North America

(Corresponds to WHO Phase 6: Pandemic Phase – Increased and sustained transmission in general population.)


Communications
  • Continue to monitor events through DOI EMC and the Interior Operations Center
  • Schedule daily conference calls with HQ, regional COOP, ECs, safety offices, and deployed DOI personnel for information sharing
  • Bureau/Office ECs, as well as I-RECCs, NRP Principal Planners, and other deployed DOI personnel continue provide situational awareness to the Interior Operations Center
  • Brief senior leadership and employees on situation
  • Disseminate any new or additional guidance from DOI HQ or other Federal Departments and Agencies D/As to staff
  • Continue heightened level of employee awareness and prevention program for influenza, including any “more stringent” hygienic practices that are implemented in DOI facilities (including topics described in Appendices F - H)
  • Implement risk communication for staff, their families, and stakeholders
  • Provide refresher education to employees on Departmental Pandemic Plan (including social distancing and measures to take if ill with influenza).

Back to the Top


Operations
  • Activate regional Emergency Operations facilities and teams in affected areas
  • Activate regional COOP plan in affected areas
  • Review and update Departmental COOP/Pandemic Plans, including delegation of authority, orders of succession (at least 3 deep and geographically dispersed), and the process of devolution
  • Update rosters for essential workers to maintain critical functions
  • Ensure access and security protocols to systems, databases, and files can be accessed electronically from a remote location are current, update as necessary
  • On a continual basis, identify, protect, and ensure the ready availability of electronic and hardcopy documents, references, records, and information systems needed to support essential functions for up to several months.  In addition, maintain of vital systems and databases
  • Operationalize contingency plans to address the potential restriction of movement (Federal, State, local, and Tribal) on open/accessible facilities and operating plans, as the situation dictates
  • Consider closing offices in affected areas
  • Implement telework arrangements and other personnel flexibilities in affected areas
  • Encourage non-essential staff in affected areas to take leave and stay home
  • Employees who were ill and have subsequently recovered and are fit for duty return to work.  (These employees will have acquired immunity and are an important asset to accomplish the Department’s critical missions.)
  • Conduct training for employees who had not already participated on telework agreements and the communication/IT requirements in working from home, as well as their ability to acquire work supplies, food, and other necessities
  • Support Federal, State, local, and Tribal activities, as required/requested.

Back to the Top


Public Health Actions
  • Review public health information with staff and direct suspected cases to appropriate medical health provider
  • Encourage staff to receive annual influenza vaccine/immunization
  • Require those COOP personnel who will be deploying to Departmental alternate sites to receive pandemic influenza vaccination and provide them with anti-viral drugs (for prophalytic use). (See Fitness for Duty policy in Appendix I for more details and other related requirements for COOP team members.)
  • Provide mission critical personnel with pandemic vaccination, if available, according to the DOI interim guidance in Appendix G.
  • Enhance the hygienic practices implemented in DOI facilities
  • Reassess vaccination status and/or distribution of anti-viral drugs for mission critical staff; continue to utilize prioritization list, if necessary
  • Assess vaccine, anti-virals, and PPE stockpile
  • Limit non-essential travel
  • Restrict essential travel to affected areas both domestically and internationally
  • In conformation with applicable authorities, require quarantine of employees returning from those areas with confirmed human outbreaks
  • Supervisors and Personnel Offices continually update the register of staff (and their status) who contract the virus.

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Wildlife Surveillance Actions
  • Work closely with public health personnel to conduct epidemiological and other investigations determining the associations between wildlife and human cases.
  • Take appropriate management and protective actions.

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FGRS 5: Spread throughout United States

(Corresponds to WHO Phase 6: Pandemic Phase – Increased and sustained transmission in general population.)


Communications
  • Continue to monitor events through DOI EMC and the Interior Operations Center
  • Maintain situational awareness
  • Increase frequency of conference calls with HQ, regional COOP, ECs, safety offices, and deployed DOI personnel for information sharing, as necessary
  • Bureau/Office ECs, as well as I-RECCs, NRP Principal Planners, and other deployed DOI personnel continue provide situational awareness to the Interior Operations Center
  • Continue communications with senior leadership and staff
  • Disseminate any new or additional guidance from DOI HQ or other Federal Departments and Agencies to staff as it becomes available
  • Continue heightened level of employee awareness and prevention program for influenza (including topics described in Appendices F - H)
  • Continue to conduct risk communication for staff, their families, and stakeholders
  • Provide refresher education to employees on Departmental Pandemic Plan (including social distancing and measures to take if ill with influenza).

Back to the Top


Operations
  • Activate DOI Pandemic Influenza Plan and applicable concept of operations from the DOI COOP Plan.  (This will likely occur on a regional basis, since the pandemic will not be in every part of the country at once. As the U.S. Government’s planning assumptions state, it will move throughout the county in waves, and be in a particular community for 6 - 8 weeks.)
  • As employee absenteeism increases, suspend all activities but mission-essential functions
  • Prioritize essential functions in accordance with the DOI Pandemic Influenza Plan
  • As employee absenteeism begins to impede on Departmental mission critical/essential functions, consider reassigning mission critical staff to facilities in affected areas
  • Operationalize contingency plans to address the potential restriction of movement (Federal, State, local, and Tribal) on open/accessible facilities and operating plans
  • Consider shutdown of facilities in affected communities/regions
  • Advise non-essential employees in impacted communities/regions to remain at home
  • Support Federal, State, local, and Tribal activities, as required/requested
  • Employees who were ill and have subsequently recovered and are fit for duty return to work.  (These employees will have acquired immunity and are an important asset to accomplish the Department’s critical missions.)
  • Ensure access and security protocols to systems, databases, and files can be accessed electronically from a remote location are current, update as necessary
  • On a continual basis, identify, protect, and ensure the ready availability of electronic and hardcopy documents, references, records, and information systems needed to support essential functions for up to several months.  In addition, maintain of vital systems and databases.

Back to the Top


Public Health Activities
  • Supervisors and Personnel Offices continually update the register of staff (and their status) who contract the virus
  • Facilities implement the most current public health and safety guidance, and educate employees on this guidance
  • Ensure mission-critical staff has been appropriately vaccinated with available vaccines, and supplied with anti-virals and PPE
  • Reassess quantities in stockpile of vaccines, anti-virals, PPE, and other supplies
  • Restrict non-essential domestic and international travel.

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Wildlife Surveillance Activities
  • Same as FGRS 4. (Work closely with public health personnel to conduct epidemiological and other investigations determining the associations between wildlife and human cases. Take appropriate management and protective actions.)

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FGRS 6: Recovery and preparation for subsequent waves

(Corresponds to WHO Phase 6: Pandemic Phase – Increased and sustained transmission in general population.)

As the pandemic wave passes a particular area/community, sustained transmission is still be occurring within the United States and/or other parts of the world, but the number of cases in a particular area/community will subside.

However, the pandemic will come across the world and U.S. in multiple waves, and as each wave spreads, the number of cases in affected communities will increase for 6 - 8 weeks.

When subsequent waves of pandemic affect/impact DOI operations, implement actions listed under FGRS 5.


Communications
  • Continue to monitor events through DOI EMC and the Interior Operations Center
  • Maintain situational awareness
  • Adjust the frequency of conference calls with HQ, regional COOP, ECs, and remaining deployed DOI personnel for information sharing
  • Bureau/Office ECs, as well as I-RECCs, NRP Principal Planners, and other deployed DOI personnel continue provide situational awareness to the Interior Operations Center
  • Continue communications with senior leadership and staff
  • Continue heightened level of employee awareness and prevention program for influenza (including topics described in Appendices F - H)
  • Continue to conduct risk communication for staff, their families, and stakeholders
  • Continue to educate employees on Departmental Pandemic Plan (including social distancing and measures to take if ill with influenza).

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Operations
  • Coordinate with local health authorities to determine when it is safe to return to normal operations
  • Assess resources and authorities that may be needed for recovery as well as subsequent pandemic waves
  • Implement plan for resumption of normal operations/activities
  • Maintain vigilance as transition back to normal operations
  • Continuously update roster of staff available to return to work
  • Employees who were ill and have subsequently recovered and are fit for duty return to work.  (These employees will have acquired immunity and are an important asset to accomplish the Department’s critical missions.)
  • Consider voluntary and temporary reassignments of essential employees, utilizing cross-trained and back-up personnel, and all available human resource options available to maintain mission essential activities
  • Ensure field and HQ supervisors are prepared for possible subsequent waves; maintain situational awareness
  • Review and update Departmental COOP/Pandemic Plans, including delegation of authority, orders of succession (at least 3 deep and geographically dispersed), and the process of devolution
  • Initiate and sustain appropriate COOP measures and pandemic recovery efforts as deemed appropriate
  • Conduct after-action review of pandemic response activities and prepare after-action report; implement lessons learned
  • Assess coordination between partners and response plans and revise, as needed
  • Support Federal, State, local and Tribal activities, as required/requested
  • Support ESFs activities as deemed appropriate.

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Public Health Activities
  • Reassess quantities of stockpiles of  vaccine, anti-virals, and PPE
  • Review vaccination and recovery status of staff
  • Update recommendations from health agencies derived from “lessons learned.”

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Wildlife Surveillance Activities
  • Same as FGRS 4. (As necessary, continue to work closely with public health personnel to conduct epidemiological and other investigations determining the associations between wildlife and human cases.  Take appropriate management and protective actions.)
  • Review wildlife surveillance and response protocols and revise, as necessary

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