Department Copying Policy

· Duplicating is the mass reproduction of materials beyond the capabilities of typical office copiers. Volumes are of sufficient mass quantities up to 5,000 single-page production units and 25,000 production units in the aggregate of multiple pages. This type of work is usually accomplished through U.S. Government Publishing Office (GPO) duplicating term contracts or processed through authorized centralized duplicating operations that may have been established for efficiency and cost savings. Such duplicating units shall require Departmental approval processed through the U.S. Department of the Interior Publishing Council.

· Copying is further distinguished from "duplicating" in that such work is administrative in nature, produced on office copying equipment, and produced as necessary in limited quantities. Volumes typically range from 1 to 500 single-page production units to 2,500 production units in the aggregate of multiple pages. This volume standard is referred to as the "500/2500" rule.

Requirements meeting the copying definition in paragraph 2 above that cannot be fulfilled through available resources may be referred to a commercial source without seeking GPO approval. Only employees with micro purchase authority may procure copying under these provisions. Qualifying work must meet the following criteria:

· Quantities must not exceed the "500/2500" copying rule, i.e., you may make up to 500 copies of a single page document, or up to 2,500 total copied pages of a multiple page document, AND
· Cost not more than $500 and be charged to the employee's purchase card, AND
· Work is being produced while employee is on official travel or attending a conference, OR
· Resources, including GPO, are not readily available (e.g., within the immediate area where the work is required to be accomplished) or accessible (e.g., requirements emerge after hours or on weekends) to the employee to obtain the work within the required time frame.

These transactions are to be processed using the "Copy Work Obtained From A Commercial Source, DI Form 3310" to ensure that work produced meets the conditions outlined above. The completed forms will be maintained with the cardholder's purchase card documentation and processed in accordance with internal Bureau procedures regarding purchase card transactions. A copy of the completed form must also be provided to the Bureau printing officer. All charges are processed under object class 242A (Printing and Reproduction-Commercial).

· Copy Work Obtained From A Commercial Source, DI Form 3310
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• Work Exceeding the "500/2500" Rule