INTERIOR/USGS-23
 
System name: 
 
       Personnel Investigations Records--Interior, USGS-23.
     System location: 
       Security Management Office, Office of Program Support, Office of 
   Management Services, U.S. Geological Survey, National Center, Mail 
   Stop 250, Reston, VA 20192.
     Categories of individuals covered by the system: 
       1. Current Geological Survey employees and contractors who (a) 
   are granted access to classified information; (b) are filling public 
   trust positions not requiring access to classified information; (c) 
   are being considered either for access to classified information or 
   for filling public trust positions not requiring access to classified 
   information; and (d) are found unsuitable for access to classified 
   information or filling public trust positions because unfavorable 
   information was revealed during the conduct of their security 
   investigations. 2. Former Geological Survey employees and contractors 
   who (a) were granted access to classified information; (b) were 
   filling public trust positions not requiring access to classified 
   information; and (c) were found unsuitable for access to classified 
   information or filling public trust positions because unfavorable 
   information was revealed during the conduct of their security 
   investigations.
     Categories of records in the system: 
       These records contain investigative information regarding an 
   individual's character, conduct, and behavior in the community where 
   he or she lives or lived; arrests and convictions for any violations 
   against the law; reports of interviews with present and former 
   supervisors, co-workers, associates, educators, etc.; reports and the 
   qualifications of an individual for a specific position; reports of 
   inquiries with or from law enforcement agencies, employers, and 
   educational institutions attended; foreign affiliations which may 
   affect his or her loyalty to the United States; and other information 
   developed from the above.
     Authority for maintenance of the system: 
       Executive Order 10450, as amended, and Departmental manual 441, 
   Personnel Security and Suitability Requirements.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The contents of these records and files may be disclosed and used 
   as follows: (1) To designated officials, officers, and employees of 
   the USGS, DOI, OPM, DOE, CIA, FBI, and all other agencies and 
   departments of the Federal Government who in the performance of their 
   duties have an interest in the individual for employment purposes, 
   including a security clearance or access determination, and a need to 
   evaluate qualifications, suitability, and loyalty to the United 
   States Government; (2) To the U.S. Department of Justice or in a 
   proceeding before a court or adjudicative body when (a) the United 
   States, the Department of the Interior, a component of the 
   Department, or, when represented by the government, an employee of 
   the Department is a party to litigation or anticipated litigation or 
   has an interest in such litigation, and (b) the Department of the 
   Interior determines that the disclosure is relevant or necessary to 
   the litigation and is compatible with the purpose for which the 
   records were compiled; (3) To disclose pertinent information to an 
   appropriate Federal, State, local, or foreign agency responsible for 
   investigating, prosecuting, enforcing, or implementing a statute, 
   regulation, rule, or order, where the disclosing agency becomes aware 
   of an indication of a violation or potential violation of civil or 
   criminal law or regulation; and, (4) To a congressional office from 
   the record of an individual in response to an inquiry the individual 
   has made to the congressional office.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       All investigative records are maintained in file folders stored 
   in file cabinets. An automated index system of all records is on a 
   personal computer.
     Retrievability: 
       All records are indexed by surname in alphabetical order. The 
   automated index system is indexed by surname or social security 
   number.
     Safeguards:
       The filing cabinets and the personal computer are safeguarded in 
   a secure, windowless office with one doorway which is secured by a 
   key locking device using an off-master key system. Access to all keys 
   is under stringent security controls. The automated index system of 
   all records is further protected by a password and privacy act 
   warning.
     Retention and disposal: 
       (a) OPM investigative files are routinely destroyed within 90 
   days after receipt or upon completion of the adjudication action, 
   whichever occurs last. Disposition of files is made in accordance 
   with the Bureau Records Disposition Schedule, RCS/Item 306-15b. (b) 
   All information, supplementing the above OPM investigative files 
   originated by the Geological Survey, is retained for five years 
   following termination of awarded security clearance or employment, 
   whichever occurs first, and is then destroyed. Disposition of files 
   if made in accordance with the Bureau Records Disposition Schedule, 
   RCS/Item 306-15a.
     System manager(s) and address: 
       Security Officer/Alternate Security Officer, Office of Program 
   Support, Office of Management Services, U.S. Geological Survey, 
   National Center, Mail Stop 250, Reston, VA 20192.
     Notification procedure: 
       Written inquires to the System Manager are required and must 
   include the following information in order to positively identify the 
   individual whose records are requested: (1) Full name, (2) Date of 
   birth, (3) Place of birth, (4) Any available information regarding 
   the type of record requested. See 43 CFR 2.60.
     Record access procedure:
       An individual can obtain information on the procedures for 
   gaining access to and contesting the records from the above System 
   Manager. See 43 CFR 2.63.
     Contesting record procedures: 
       Same as above. See 43 CFR 2.71.
     Record source categories: 
       Information contained in this system is obtained from the 
   following categories of sources: (1) Applications and order personnel 
   and security forms furnished by the individual, (2) Results of 
   investigations and other material furnished by Federal agencies.