#..INTERIOR/MMS-9

   #....System name:

       Employee Counseling Services Program--Interior, MMS-9.
     System location:
       This system of records is located with the contractor providing
   counseling services.
     Categories of individuals covered by the system:
       All Minerals Management Service employees, former employees, and
   their family members who seek, are referred, and/or receive
   assistance through the Employee Counseling Services Program. The
   records contained in this system which pertain to individuals contain
   principally personal and/or medical information. These records are
   subject to the Privacy Act.
     Categories of records in the system:
       Records in this system include documentation of visits to
   employee counselor (Employee Counseling Services Program Counselor)
   and the problem assessment, recommended plan of action to correct the
   major issue, referral to community or private resource for assistance
   with personal problems, referral to community or private resource for
   rehabilitation or treatment, results of referral, and other notes or
   records of discussions held with the employee made by the Employee
   Counseling Services Program Counselor. Additionally, records in this
   system may include documentation of treatment by a therapist or at a
   Federal, State, local government, or private institution.
     Authority for maintenance of the system:
       (1) 42 U.S.C. 290dd-1; (2) 42 U.S.C. 290ee-1.
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses:
       The primary use of these records is to counsel and refer
   employees and/or their family members with personal or medical
   problems. These records and information may be used to disclose
   information to qualified personnel for the purpose of conducting
   scientific research, management audits, financial audits, or program
   evaluation, but such personnel may not identify, directly or
   indirectly, any individual patient in any report or otherwise
   disclose patient identities in any matter (when such records are
   provided to qualified researchers employed by the Department of the
   Interior, all patient identifying information will be removed).

       Note.--Disclosure of information pertaining to an individual with
   a history of alcohol or drug abuse must be limited in compliance with
   the restrictions of the confidentiality of Alcohol and Drug Abuse
   Patient Records Regulations, 42 CFR part 2. Disclosure of records
   pertaining to the physical and mental fitness of employees are, as a
   matter of Department policy, afforded the same degree of
   confidentiality.
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system: 
     Storage:
       Maintained in folders in file cabinets.
     Retrievability:
       Indexed by name of individual on whom they are maintained.
     Safeguards:
       Maintained with safeguards meeting the requirements of 43 CFR
   2.51 for manual records.
     Retention and disposal:
       These records are retained and disposed of in accordance with
   General Records Schedule No. 1, Item No. 27.
     System manager(s) and address:
       Chief, Equal Employment and Development Opportunity Division,
   Minerals Management Service, 381 Elden Street, Mail Stop 2900,
   Herndon, Virginia 20170-4817.
     Notification procedure:
       Inquiries regarding the existence of a record should be addressed
   to the System Manager. A written signed request stating that the
   individual seeks information concerning his/her records is required
   (43 CFR 2.60).
     Records access procedures:
       A request for access may be addressed to the System Manager. The
   request must be in writing, signed by the requester, and meet the
   content requirements of 43 CFR 2.63.
     Contesting record procedures:
       A petition for amendment should be addressed to the System
   Manager and must meet the content requirements of 43 CFR 2.71.
     Record source categories:
       Information in this system of records comes from the individual
   to whom it applies, the supervisor of the individual if the
   individual was referred by a supervisor, the Employee Counseling
   Services Program staff who records the counseling session, and the
   therapists or institutions used as referrals or providing treatment.