INTERIOR/FWS-25

System name: Contract and Procurement Records--Interior, FWS-25.

     System location:
       (1) Division of Contracting and General Services, Fish and
   Wildlife Service, U.S. Department of the Interior, Washington, DC
   20240. (2) Regional offices of Fish and Wildlife Service. (See
   Appendix for regional addresses).
     Categories of individuals covered by the system:
       Individuals submitting unsolicited proposals or replying to
   solicitations for bids. (The records contained in this system which
   pertain to individuals contain principally proprietary information
   concerning sole proprietorships. Some of the records in the system
   which pertain to individuals may reflect personal information,
   however. Only the records reflecting personal information are subject
   to the Privacy Act. The system also contains records concerning
   corporations and other business entities. These records are not
   subject to the Privacy Act.)
     Categories of records in the system:
       Contains information regarding the individual which would be
   required to evaluate contract proposals, i.e., name, age, education,
   experience, references, and possible other pertinent information.
     Authority for maintenance of the system:
       Federal Property and Administrative Act of 1949, as amended 40
   U.S.C. 741-745; Fish and Wildlife Act of 1956, 16 U.S.C. 742a-7421;
   70 Stat. 1119.
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses:
       The primary use of the records is evaluation by contracting
   officers and technical representatives of operating (requesting)
   Division or Office placing name and address on bidders list for use
   in sending out future solicitations. Disclosures outside the
   Department of the Interior may be made (1) to the U.S. Department of
   Justice when related to litigation or anticipated litigation; (2) of
   information indicating a violation or potential violation of a
   statute, regulation, rule, order or license, to appropriate Federal,
   State, local or foreign agencies responsible for investigating or
   prosecuting the violation or for enforcing or implementing the
   statute, rule, regulation, order or license; (3) from the record of
   an individual in response to an inquiry from a Congressional Office
   made at the request of that individual, (4) to provide addresses
   obtained from the Internal Revenue Service to debt collection
   agencies for purposes of locating a debtor to collect or compromise a
   Federal claim against the debtor, or to consumer reporting agencies
   to prepare a commercial credit report for use by the Department.
   Disclosure to consumer reporting agencies:
       Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be
   made to consumer reporting agencies as defined in the Fair Credit
   Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection
   Act of 1966 (31 U.S.C. 3701(a)(3)).
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system:
     Storage:
       Maintained on paper form, in either the ``Bidders Mailing List''
   file or a ``Contract Folder''.
     Retrievability:
       By name and contract number.
     Safeguards:
       Records maintained in compliance with provisions of 43 CFR 2.51.
     Retention and disposal:
       Bidders Mailing List--until individual requests withdrawal or
   solicitation returned unanswered. Destroyed immediately. Contract
   Files: Four years after closing of file.
     System manager(s) and address:
       Chief, Division of Contracting and General Services, Fish and
   Wildlife Service, U.S. Department of the Interior, Washington, DC
   20240, and regional directors (See Appendix for regional addresses).
     Notification procedure:
       Inquiries regarding the existence of records should be addressed
   to the System Manager, with respect to records located in the
   Washington Office, and to regional directors, with respect to records
   located in the office for which each is responsible. A written,
   signed request stating that the requester seeks information
   concerning records pertaining to him is required. See 43 CFR 2.60.
     Record access procedures:
       A request for access may be addressed to the System Manager, with
   respect to records located in the Washington, Office and to regional
   directors, with respect to records located in the office for which
   each is responsible. The request must be in writing and be signed by
   the requester. The request must meet the content requirements of 43
   CFR 2.63.
     Contesting record procedures:
       A petition for amendment should be addressed to the System
   Manager and must meet the content requirements of 43 CFR 2.71.
     Record source categories:
       Individual submitting proposals for consideration.