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Privacy Act System of Records Notices

Department-wide

  • Interior Child Care Subsidy Program, D0I--1.
  • New routine use added to this notice

    Category of individuals covered by the system: Present and former employees of the Department of the Interior who voluntarily apply for a child care subsidy, their spouses, and children.

  • Interior Relocation Assistance Program Records, DOI-02  (IN PDF).
  • Categories of individuals covered by the system: The system covers individuals and businesses that are displaced as a result of Federal real estate acquisition.

  • Financial Interest Statements and Ethics Counselor Decisions--Department of the Interior, DOI--3. (In PDF)
  • Categories of individuals covered by the system: Departmental employees required to file financial interests or disclosure statements as required by 5 CFR part 2634 and 5 CFR 3501.101, and Departmental employees subjected to remedial or disciplinary action for conflicts of interest or other ethics violations.

  • Employee Assistance Program Records, DOI--4.  (In PDF)
  • New routine use added to this notice

    Categories of individuals covered by the system: Employees of the Department of the Interior and their families who seek, are referred to, and/or receive assistance through the Employee Assistance Program.

  • Interior Volunteer Services file System, DOI--5.   (In PDF)
  • Categories of individuals covered by the system:Persons performing work for the Department of Interior as volunteers but not as an employee of the agency.It includes interested persons, individuals involved in community, youth organizations, high schools and colleges.

  • America the Beautiful, DOI-6 (In PDF)
  • Categories of individuals covered by the system: (1) Members of the public who (a) purchase the ``America The Beautiful--The National Parks and Federal Recreational Lands Pass'' via the Internet or a telephone call-center, (b) register online to receive information about the Pass program and stewardship opportunities, or (c) are awarded a Pass as a result of reaching the necessary threshold of hours volunteered at Federal recreation lands; (2) representatives of businesses and organizations who are third party vendors of the Pass; and (3) DOI and U.S. Department of Agriculture, Forest Service employees who serve as ordering contacts for the Pass for sale/distribution.

  • Federal and Non-Federal Aviation Personnel, Equipment, and Mishap Information System-Interior, DOI-07.   (In PDF)
  • New routine use added to this notice

    Categories of individuals covered by the system: (1) Professional, dual-function and incidental pilots, air crews, mechanics and ground personnel employed by Interior bureaus. (2) Pilots, aircrews, mechanics, and ground personnel of commercial operators utilized by Interior bureaus. (3) Pilots, aircrews, mechanics, and ground personnel of cooperating government agencies, organizations and private individuals.

  • DOI Social Networks, DOI-08.   (In PDF)
  • Categories of individuals covered by the system: Individuals who contact the Department of the Interior through a social media outlet or other electronic means, including submitting feedback to the Department of the Interior, corresponding with the Department as a result of the Department's outreach using social networks, or requesting to be contacted by the Department.

  • Debarment and Suspension Program, DOI-11.   (In PDF)
  • Categories of individuals covered by the system: Individuals who have been suspended, proposed for debarment, or debarred from Federal procurement and assistance programs, individuals who have been the subject of Department inquiries to determine whether they should be debarred and/or suspended from Federal procurement and nonprocurement programs, and other individuals whose names appear in the files such as witnesses and investigators.

  • DOI LEARN (Department-wide Learning Management System, Interior, DOI-16.
  • New routine use added to this notice

    All employees, contractors, volunteers and appointees of the Department of the Interior (DOI), who receive training related to their official duties, whether or not sponsored by DOI bureaus and offices. All non-DOI individuals who participate in DOI-sponsored training or attend DOI-sponsored meetings. Non-DOI individuals are defined as Federal employees from other agencies; personnel from states, private agencies, not-for-profit organizations, universities

  • Civil Rights Complaints and Compliance Review Files-Interior, DOI-18.
  • Categories of individuals covered by the system:  Individuals who claim to have been discriminated against on the basis of race, color, sex, religion, national origin, disability, age, status as a parent, and sexual orientation in violation of various statutes and regulations including Title VI and Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d and 42 U.S.C. 2000e, et seq); Section 501, Section 504 and Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 791, et seq) and its implementing regulations; the Age Discrimination in Employment Act of 1967, as amended (29 U.S.C. 794, et seq) and its implementing regulations; the Age Discrimination in Employment Act of 1967, as amended (29 U.S.C. 621, et seq); Title IX of the Education Amendments of 1972 (Pub. L. 92-318); Section 403 of the Trans-Alaska Pipeline Authorization Act (Pub. L. 93-153.87 Stat. 576); the Americans with Disabilities Act of 1990 (Pub. L. 101-336); the Age Discrimination Act of 1975 (29 U.S.C. 621); the Architectural Barriers Act of 1968 (Pub. L. 90-480); the Civil Rights Restoration Act of 1987 (Pub. L. 100-259); the Civil Rights Act of 1991 (Pub. L. 102-166); the Health Insurance Portability and Accountability Act of 1996 (Pub. L. 104-191); Department of the Interior Regulations at 43 CFR Parts 17 and 41; Presidential Executive Orders 12898, 13160, 13166, 13152, and 13145; and Departmental Manual 373 DM 8, dated July 1, 2005, subject: Procedures for Processing Complaints under Executive Order 13160, and 373 DM 7, dated December 1, 1998, subject: Equal Opportunity Procedures for Processing Complaints of Discrimination Based on Sexual Orientation.

  • Personnel Security Files--Interior, DOI--45 (replaces OS—45 in revision notice of 3/12/07)  
  • Categories of Individuals:  Individuals who require regular, ongoing access to Departmental facilities, information systems and networks, and/or information classified in the interest of national security, including applicants for employment or contracts with the Department of the Interior, Departmental employees, contractors, students, interns, volunteers, affiliates, and individuals formerly in any of these positions. The system also covers individuals authorized to perform or use services provided in Departmental facilities (e.g., Credit Union, Fitness Center, etc.)     Note: This system notice does not apply to occasional visitors or short-term guests to whom the Department issues temporary identification and credentials. These records are covered by Interior/DOI-46, ``HSPD-12: Physical Security System Files.'' This system notice also does not apply to individuals who require regular, ongoing access to facilities and information systems and networks managed by other Federal agencies on whose behalf the Department issues identification credentials, as a shared-service provider. Although data pertaining to these individuals are stored in the Department's identity management system, their records are covered, respectively, by their individual agency Privacy Act system of records notices. Additionally, this system notice does not apply to individuals accused of security violations or found to be in violation. Records relating to personnel and building security violations will be covered by Interior/OS-18: ``Security Complaints and Investigations Files.''

  • Physical Security Files—Interior, DOI--46 (published 3/12/07) (html file)
  • Categories of Individuals:  Individuals who require regular, ongoing access to Departmental facilities, including Departmental employees, contractors, students, interns, volunteers, affiliates, and individuals formerly in any of these positions. The system also includes individuals authorized to perform or use services provided in Departmental facilities (e.g., Credit Union, Fitness Center, etc.) NOTE: All of these individuals are required to have HSPD-12 compliant credentials issued from the National Business Center, within the Office of the Secretary of the Department of the Interior, if they are employed by DOI for more than 180 days.    (2) Individuals who have been issued HSPD-12 compliant credentials from other Federal agencies who require access to Departmental facilities. (3) Visitors and other individuals who require infrequent access to Department facilities including services provided in Departmental facilities (e.g., Departmental Museum, Indian Arts and Crafts Shop, etc.)

  • Logical Security Files—Interior, DOI—47 (published 3/12/07)
  • Categories of Individuals:  Individuals who require access to Departmental networks, information systems, and e-mail services, including Departmental employees, contractors, students, interns, volunteers, etc.     Note: All of these individuals are required to have HSPD-12 compliant credentials issued from the National Business Center, within the Office of the Secretary of the Department of the Interior, if they are employed by DOI for more than 180 days. Individuals who have been issued HSPD-12 compliant credentials from other Federal agencies who require access to Departmental networks, information systems and e-mail services.

  • Privacy Act Files--Interior, DOI--57. (In PDF)
  • New routine use added to this notice

    Categories of individuals covered by the system: Individuals who have submitted requests for notification of the existence of, access to, and petitions for amendment of records maintained in formally designated ``systems of records'' under the Privacy Act. Individuals who have filed Privacy Act appeals with the Assistant Secretary-Policy, Management and Budget in accordance with Departmental Privacy Act appeal procedures.

  • Employee Administrative Records--Interior, DOI--58.(In PDF)
  • New routine use added to this notice

    Categories of individuals covered by the system: (1) Employees of the Department of the Interior. (2) Employees of independent agencies, councils and commissions (which are supported, administratively, by the Office of the Secretary).

  • Safety Management Information System--Interior, DOI--60. (In PDF)
  • New routine use added to this notice

    Categories of individuals covered by the system: Employees of the Department of the Interior, contractors, concessionaires, and public visitors to Interior facilities who have been involved in an accident resulting in personal injury and/or property damage.

  • Electronic FOIA Tracking System and FOIA Case Files—Interior, DOI-71.(In PDF)  
  • New routine use added to this notice
    Amended Notice  (In PDF)

    Amended September 18, 2002 in 67 FR 58817-58819). (Previously Freedom of Information Request Files System--Interior, Office of the Secretary—71).Categories of individuals covered by the system: Individuals who have submitted FOIA requests under Department of the Interior FOIA procedures.

  • FECA Chargeback Case Files--Interior, DOI-72. (In PDF)
  • New routine use added to this notice

    Categories of individuals covered by the system: Current and former Departmental employees and dependents receiving compensation payments through the Federal Employees' Compensation Act (FECA) which are being charged back to the Department of the Interior.

  • Grievance Records--Interior, DOI--74. (In PDF)
  • New routine use added to this notice

    Categories of individuals covered by the system: Departmental employees filing grievances in accordance with 370 DM 771.

  • Employee Training and Career Development Records--Interior, DOI--76. (In PDF)
  • New routine use added to this notice

    Categories of individuals covered by the system: Current employees of DOI.

  • Unfair Labor Practice Charges/Complaints Files--Interior, DOI--77.(In PDF)
  • New routine use added to this notice

    Categories of individuals covered by the system: Departmental employees filing unfair labor practice charges/ complaints.

  • Negotiated Grievance Procedure Files--Interior, DOI--78. (In PDF)
  • New routine use added to this notice

    Categories of individuals covered by the system: Departmental employees filing grievances/complaints. Categories of records in the system.

  • Interior Personnel Records--Interior, DOI--79.   (In PDF)
  • New routine use added to this notice

    Categories of individuals covered by the system: Current and recently separated employees of the Department of the Interior.

  • Executive Development Program Files--Interior, DOI--82. (In PDF)
  • New routine use added to this notice

    Categories of individuals covered by the system: Departmental employees who apply for, participate in, and/or graduate from Departmentwide executive development programs such as the Senior Executive Service Candidate Development Program and the Team Leadership Program.

  • National Business Center Datamart, Interior, DOI--84.

    Categories of individuals covered by the system:  (1) Current and former employees of the Department of the Interior; (2) Current and former emergency workers of the Department of the Interior; (3) Current and former volunteers within the Department of the Interior (volunteers); (4) Current and former contractors within the Department of the Interior (contractors); (5) Individuals identified as emergency contacts for the above employees, emergency workers, and volunteers; and (6) Individual and corporate vendors who do business with the Department of Interior. (Only records containing personal information relating to individuals are subject to the Privacy Act.)

  • Payroll, Attendance, Retirement, and Leave Records--Interior, DOI--85.
  • (1) Current and former employees of the Department of the Interior (employees). (2) Current and former emergency workers ("casuals") of the Department of the Interior (emergency workers). (3) Volunteers within the Department of the Interior (volunteers). (4) Contractors within the Department of the Interior (contractors).

  • Accounts Receivable: FBMS, Interior, DOI-86 (IN PDF)
  • Categories of individuals covered by the system: Individuals owing money to the Department of the Interior's (DOI) bureaus and offices, including employees of the Department, former employees of the Department, business firms, institutions, and private citizens.

  • Acquisition of Goods and Services: FBMSóDOI, 87.

    Categories of individuals covered by the system: (1) Employees of the Department of the Interior's bureaus/offices who use the Government charge card for the purchase and fleet business lines. (2) Individual and corporate vendors, consultants, contractors, etc. from whom goods and services are acquired.

  • Travel Management: FBMS, Interior, DOIó88
  • Categories of individuals covered by the system: (1) Employees and former employees of the Department of the Interior's bureaus/offices; (2) Employees of independent agencies, councils, and commissions (which are supported, administratively, by the Department of the Interior); and (3) Persons serving the Department in other capacities, without compensation, to the extent authorized under 5 U.S.C. 5703.

  • Grants and Cooperative Agreements: FBMSóDOI, 89.

    Categories of individuals covered by the system: Individual and corporate recipients of grants and cooperative agreement awards.


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Last Updated on 08/29/11