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Clauses in BLM Solicitations for Offers related to EPA guidelines, energy savings, recycled materials, and green products

0.1. CONSTRUCTION WASTE MANAGEMENT (JUL 2000)

(a) Recycling construction waste means providing all services necessary to furnish construction materials or wastes to organizations which will employ these materials or wastes in the production of new materials. Recycling includes required labor and equipment necessary to separate individual materials from the assemblies of which they form a part.

(b) The Offeror shall submit to the Government their proposal to dispose of or recycle construction waste. Where the small quantity of material, the extraordinarily complex nature of the waste disposal method, or prohibitive expense for recycling would represent a genuine hardship, the Government may permit alternative means of disposal. This requirement shall also apply to subsequent alterations under the lease.

(c) The Lessor will recycle lighting and associated support system, carpet and carpet pad, hardware, drywall, and electrical components during both the demolition and construction phases of the project, subject to economic evaluation and feasibility.

(d) If any waste materials encountered during the demolition or construction phase are found to contain lead, asbestos, PCBs (such as fluorescent lamp ballasts), or other harmful substances, they are to be handled and removed in accordance with State and Federal laws and requirements concerning hazardous waste.

(e) In addition to providing "one?time" removal and recycling of large-scale demolition items such as carpeting or drywall, the Lessor will provide continuous facilities for the recycling of incidental construction waste during initial construction.

(f) Construction materials recycling records shall be maintained and accessible to the Contracting Officer. Records shall include materials recycled or landfilled, quantity, date, and identification of hazardous wastes.

0.2. EXISTING FIT-OUT, SALVAGE, OR RE-USED BUILDING MATERIAL (JUL 2000)

(a) Items and material existing in the offered space or to be removed from the offered space during the demolition phase are eligible for reuse in the construction phase of the project. The reuse of items and materials is preferable to recycling them; however, items considered for reuse must be in refurbishable condition, and must meet the quality standards set forth by the Government in this SFO. In the absence of definitive quality standards, the Lessor is to ensure that the quality of the item(s) in question will meet or exceed accepted industry or trade standards for first quality commercial grade applications. (b) Lessor shall submit a reuse plan to the Contracting Officer. The Government will not pay for existing fixtures and other Tenant Improvements accepted in place.

0.3. INDOOR AIR QUALITY DURING CONSTRUCTION (JUL 2000)

(a) The Lessor shall provide to the Government Materials Safety Data Sheets (MSDS) upon request for the following products prior to their installation or use: adhesives, caulking, sealants, insulating materials, fireproofing or firestopping materials, paints, carpets, floor and wall patching or leveling materials, lubricants, clear finish for wood surfaces and janitorial cleaning products.

(b) The Contracting Officer may eliminate from consideration products with significant quantities of toxic, flammable, corrosive or carcinogenic material and products with potential for harmful chemical emissions. Materials used often or in large quantities will receive the greatest amount of review.

(c) All MSDSs must comply with OSHA requirements. The Lessor and its agents must comply with all recommended measures in the MSDSs to protect the health and safety of personnel.

(d) To the greatest extent possible, Lessor shall sequence the installation of finish materials so that materials that will be high emitters of Volatile Organic Compounds (VOCs) are installed and allowed to cure before installing interior finish materials, especially soft materials that are woven, fibrous, or porous in nature, that may adsorb contaminants and release them over time.

(e) Where demolition or construction work occurs adjacent to occupied space, Lessor shall erect appropriate barriers (noise, dust, odor, etc.) and take necessary steps to minimize interference with the occupants. This includes maintaining acceptable temperature, humidity and ventilation in the occupied areas during window removal, window replacement, or similar types of work.

(f) A final flush-out period of 48 to 72 hours should be provided before occupancy. Lessor shall ventilate with 100 percent outside air at the recommended air change rate (ASHRAE Standard 62) during installation of materials and finishes. If outside air would cause unacceptable inside temperature levels, humidity levels, and/or air quality, an alternate ventilation plan may be submitted to the Contracting Officer for approval.

0.4. LANDSCAPING

Where new construction is proposed, detailed landscape development drawings prepared by a landscape architect are required. Drawings submitted with the offer must include a planting plan with a detailed planting schedule and a basic sprinkler system design.

The construction drawings and specifications submitted by the successful offeror must include the following: complete planting plans, sprinkler plan, and pedestrian plan. These shall be accompanied by any necessary details to support the construction of these elements or any other associated site amenities (i.e., fountains, benches, picnic tables, retaining walls, stairs, waste receptacles, etc.).

Plants selected shall be in character with the project site plant communities. Plants selected shall be nursery propagated from sources as close as practicable to the project area. Native plants collected from existing indigenous populations shall not be used unless they are salvaged from an area where they would otherwise be destroyed in the near-term. Where native plant seeds are to be used for federal projects, they should be unadulterated by other plant species. Lessor shall use landscaping products with recycled content as required by EPA's Comprehensive Procurement Guidelines for landscaping products. (www.epa.gov/cpg).

All landscaped areas shall be watered by means of a fully automatic underground sprinkling system. Landscaped areas shall be maintained throughout the year. Maintenance includes, but is not limited to mowing, weeding, fertilizing, pruning, supplemental watering and applications of necessary herbicides, fungicides, and pesticides. Landscape management practices shall prevent pollution by:

(i) Employing practices which minimize the need for fertilizers and pesticides,

(ii) Prohibiting the use of 2,4D and organophosphates, and

(iii) Composting/recycling all yard waste.

In addition, all landscaped areas shall be kept free of litter (i.e., seasonal debris, trash, etc.). Any dead or dying plant material shall be replaced promptly with plants of a similar size and similar variety approved by the Contracting Officer.

0.5. INDOOR AIR QUALITY (JUL 2000)

(a) The Lessor shall control contaminants at the source and/or operate the space in such a manner that the GSA indicator levels for carbon monoxide (CO), carbon dioxide (CO2 ), and formaldehyde (HCHO) are not exceeded. The indicator levels for office areas shall be: CO ? 9 parts per million (ppm) time-weighted average (TWA ? 8?hour sample); CO2 ? 1000 ppm (TWA); formaldehyde ? 0.1 ppm (TWA).

(b) The Lessor shall make a reasonable attempt to apply insecticides, paints, glues, adhesives, and heating, ventilating and air conditioning (HVAC) system cleaning compounds with highly volatile or irritating organic compounds, outside of working hours. The Lessor shall provide at least 72 hours advance notice to the Government before applying noxious chemicals in occupied spaces, and adequately ventilate those spaces during and after application.

(c) The Lessor shall promptly investigate indoor air quality (IAQ) complaints and shall implement the necessary controls to address the complaint when requested to do so by the Contracting Officer.

(d) The Government reserves the right to conduct independent IAQ assessments and detailed studies in space it occupies, as well as in space serving the Government-leased space (e.g., common use areas, mechanical rooms, HVAC systems, etc.). The Lessor shall assist the Government in its assessments and detailed studies by making available information on building operations and Lessor activities, and providing access to space for assessment and testing, if required, and implement corrective measures required by the Contracting Officer.

(e) The Lessor shall provide to the Government Materials Safety Data Sheets (MSDS) upon request for the following products prior to their use during the term of the lease: adhesives, caulking, sealants, insulating materials, fireproofing or firestopping materials, paints, carpets, floor and wall patching or leveling materials, lubricants, clear finish for wood surfaces, janitorial cleaning products, pesticides, rodenticides, and herbicides. The Government reserves the right to review such products used by the Lessor within the Government' lease space, common building areas and ventilation systems and zones serving the leased space, and the area above suspended ceilings and engineering space in the same ventilation zone as the leased space.

0.6. ASBESTOS (Added)

(a) No asbestos-containing fireproofing or insulation on building structures, acoustical treatment, molded or wet-applied ceiling or wall finishes/decorations, or pipe and boiler insulation (including duct, tank, etc.) will be permitted.

(b) Asbestos in a solid matrix already in place (e.g. vinyl asbestos floor tile, Sheetrock/drywall, transit paneling or fells) will be permitted provided it is not damaged or deteriorated and a special operations and maintenance program is established and approved by the Contracting Officer prior to the award of a lease. (c) All offerors are subject to the asbestos inspection and testing provisions specified in the GSAR clause 552.270.16 entitled "Inspection of Premises".

0.7. LIGHTING: INTERIOR AND PARKING (JUL 2000)

(a) Modern diffused, fluorescent fixtures using solid state octron ballasts with energy efficient lamps (T-8 or better) and electronic ballasts shall be provided. Fixtures shall be capable of producing and maintaining a uniform lighting level of 50-foot candles at working surface height throughout the space. In addition, restroom lighting shall be 30 foot candles measured at counter height and 20 foot?candles measured at the floor in enclosed corridors.

(b) Exterior parking areas, vehicle driveways, pedestrian walkways and building perimeter shall have a minimum of 1 foot-candle measured at the ground of illumination and be designed based on Illumination Engineering Society standards. Exterior lighting and indoor parking shall be sufficient to accommodate security monitoring (i.e., closed circuit television camera). Indoors parking shall have a minimum of 10 foot-candles measured at the floor and be designed based on Illumination Engineering Society standards.

(c) The Lessor shall provide occupancy sensors and/or scheduling controls through building automation system to reduce the hours the lights are on when the space is unoccupied. Daylight dimming controls shall be used in atriums or other space where daylight can contribute to energy savings.

(d) Lighting shall be controlled by occupancy sensors arranged to control open areas, individual offices, conference rooms, toilet rooms within the Government demised area, and all other programmed spaces or rooms within the leased space. The control system shall provide an optimal mix of infrared and ultrasonic sensors suitable for the configuration and type of space. Occupancy sensors shall be located so that they have a clear view of the room or area they are monitoring. No more than 1,000 BOMA Usable Square Feet of open space shall be controlled by occupancy sensor. All occupancy sensors shall have manual switches to override the light control with an adjustable timer to control the amount of time the lighting is manually activated. Such switches shall be located by door openings in accordance with the Americans With Disabilities Act Accessibility Guidelines and the Uniform Federal Accessibility Standards. Deviations from the aforementioned i.e. the use of light switches instead of occupancy sensors, or a combination of both must be approved by the Contracting Officer. The Offeror must notify the Contracting Officer during the negotiation process.

0.8. DRINKING FOUNTAINS (JUL 2000)

The Lessor shall provide a minimum of one (1) chilled water drinking fountain on each floor. Travel from any part of the leased space to this water fountain must not exceed 150 feet.

Solder and flux in joining potable water supply piping shall not contain more than 0.2 percent lead and domestic water pipes or pipefittings shall not contain more than 8 percent lead. In addition, the Lessor is to meet standards set forth in EPA's in "Drinking Water Standards for Schools, and Non-Residential Buildings", A Publication 812-B-94-002, April 1994.

0.9. WOOD PRODUCTS (JUL 2000)

(a) For all new installations of wood products, the lessor is encouraged to use independently certified forest products. For information on certification and certified wood products, see web sites for the Forest Stewardship Council or the Certified Forest Products Council at www.fscus.org/ and www.certifiedwood.org/.

(b) New installations of wood products used under this contract should not contain wood from endangered wood species, as listed by the Convention on International Trade and Endangered Species (CITES). The list of species can be found at www.certifiedwood.org/Resources/CITES/ CITESContent.html.

(c) Particle board, strawboard and plywood materials shall comply with HUD Standards for VOC emissions (particleboard: 0.2 ppm of formaldehyde, plywood: 0.3 ppm of formaldehyde).

0.10. ADHESIVES AND SEALANTS (JUL 2000)

All adhesives employed on this project (including, but not limited to, adhesives for carpet, carpet tile, plastic laminate, wallcoverings, wood adhesive, or sealants) shall be those with the lowest possible Volatile Organic Compound (VOC) content below 20 g/L. and which meet the requirements of the manufacturer of the products adhered or involved. The Lessor shall use adhesives and sealants with no formaldehyde or heavy metals.

0.11. INSULATION B THERMAL, ACOUSTIC, AND HVAC (JUL 2000)

(a) All insulation products shall contain recovered materials as required by EPA's Comprehensive Procurement Guideline and related recycled content recommendations.

(b) No insulation installed with this project shall be material manufactured using chlorofluorocarbons (CFCs), nor shall CFCs be used in the installation of the product.

(c) All insulation containing fibrous materials exposed to air flow must be rated for that exposure or encapsulated.

(d) Insulating properties for all materials must meet or exceed applicable industry standards. Polystyrene products shall meet ASTM C578-91.

0.12. PAINT

Prior to occupancy all surfaces designated for painting must be newly painted as identified on the final layout plans and/or in accordance with the color scheme selections. All painted surfaces, including any partitioning installed by the BLM or Lessor after BLM occupancy, must be repainted after working hours at Lessor's expense on a five-year cycle or less. This includes moving and return of the furniture. Public areas must be painted at least every three years.

Where feasible, reprocessed or consolidated latex paint with low VOC should be used in accordance with EPA's Comprehensive Procurement Guideline. The type of paint shall be acceptable to the Contracting Officer. Lessor shall follow manufacturer's recommendations for the application and maintenance of all paint products.

0.13. FLOOR COVERING

(a) GENERAL:

Floor covering shall be either carpet or resilient flooring, except where otherwise noted in the "Special Requirements" exhibit of this solicitation. Floor perimeters at partitions must have wood, rubber or carpet base.

All Floor covering must meet EPA and OSHA environmental health and safety requirements. In addition, the indoor air standard for 4-phenylcyclohexene (4-PC) appears as follows: to protect against induction of multiple chemical sensitivity - .005PPB; to protect against acute irritant effects - 01.7 PPB. Testing will be required on the finished flooring to establish a product content standard for 4-PC that will assure compliance with the indoor air standard.

0.14. RECYCLED CONTENT PRODUCTS (COMPREHENSIVE PROCUREMENT GUIDELINES) (JUL 2000)

(a) The Lessor shall comply to the extent feasible with the Resource Conservation and Recovery Act (RCRA), Section 6002, 1976. The Lessor must use recycled content products as indicated in this SFO and as designated by the U.S. Environmental Protection Agency in the Comprehensive Procurement Guideline (CPG), 40 CFR Part 247, and its accompanying Recovered Material Advisory Notice (RMAN). The CPG lists the designated recycled content products. EPA also provides recommended levels of recycled content for these products. The list of designated products, EPA's recommendations, and lists of manufacturers and suppliers of the products can be found at www.epa.gov/cpg/products.htm.

(b) The Offeror, if unable to comply with the CPG and RMAN list, shall submit a request for waiver for each material to the Contracting Officer with initial offers. The request for waiver shall be based on the following criteria:

(1) The cost of the recommended product is unreasonable.

(2) Inadequate competition exists.

(3) Items are not available within a reasonable period of time.

(4) Items do not meet the solicitation's performance standards.

0.15. ENVIRONMENTALLY PREFERABLE BUILDING PRODUCTS AND MATERIALS (JUL 2000)

(a) The Lessor shall use environmentally preferable products and materials where economically feasible. Environmentally preferable products have a lesser or reduced effect on human health and the environment when compared to other products and services that serve the same purpose.

(b) Refer to EPA's environmentally preferable products web site, www.epa.gov/opptintr/epp. In general, environmentally preferable products and materials do one or more of the following -

(1) Contain recycled material, are biobased, or have other positive environmental attributes;

(2) Minimize the consumption of resources, energy, or water;

(3) Prevent the creation of solid waste, air pollution, or water pollution;

(4) Promote the use of non-toxic substances and avoid toxic materials or processes.

0.16. ENERGY COST SAVINGS (JUL 2000)

(a) All offerors are encouraged to use Energy Savings Performance Contracts (ESPC) or utility agreements to achieve, maintain and/or exceed the ENERGY STAR Benchmark Score of 75. The ENERGY STAR Online Benchmark Tool can be found at www.epa.gov/energystar.

(b) All offerors shall achieve an ENERGY STAR Building Label within one year after occupancy by the Bureau of Land Management (BLM) and continue to maintain the level of performance. A certification to this effect will be provided to the Contracting Officer.

0.17.RADON IN WATER (JUL 2000) [Modified Paragraph]

(a) The Lessor shall demonstrate that water provided in leased space is in compliance with EPA requirements and shall submit certification to the Contracting Officer prior to the Government occupying the space

 


U.S. Department of the Interior

Greening of the Interior

catherine_cesnik@ios.doi.gov