I. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. 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Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of OpennessI. Steps Taken to Apply the Presumption of Openness1. All guidance from OMB, DOJ, and DOI has been sent to all Bureau of Reclamation (Reclamation) FOIA staff for implementation. Additionally,An all-employee message from the Secretary was electronically distributed to all staff. Local presentations and briefings have been made in some offices.FOIA staff educate and promote openness and the presumption of disclosure to all Reclamation employees who respond to FOIA requests.Nearly all Reclamation FOIA staff attended both the 2009 and 2010 ASAP Training Conferences and heard presentations on openness and all FOIA requirements from senior FOIA officials from DOJ, OMB, DOI, and others. Reclamation conducted a separate training session at each conference.Reclamation has no specific examples of discretionary disclosures made since the new guidelines were issued because Reclamation’s policy for a number of years has been to release all records that can be released without harm to the conduct of business.2. In FY08, Reclamation released records in response to 144 requests (26 partial and 118 full disclosures). In FY09, Reclamation released records in response to 145 requests (21 partial and 124 full disclosures).II. Steps Taken to Ensure an Effective System for Responding to RequestsReclamation has a decentralized system in which each region and headquarters has a FOIA Coordinator as a single point of contact for incoming requests. These Coordinators and the Bureau FOIA Officer have responsibility for administering the program, processing and tracking the progress of requests, and responding to requesters.IT is an integral component of responding to requests. Most FOIA staff are a part of or closely associated with the IT offices in their organizations. Lack of IT support is not an issue in Reclamation.III. Steps Taken to Increase Proactive DisclosuresReclamation has not substantially increased the publication of online materials since the new guidelines were issued, as Reclamation has been actively and increasingly posting Web pagesproviding information on projects and topics of public interest for a number of years. Reclamation participates in the DOI Open Government program to publish information on Data.gov and is represented on the DOI Open Government Planning Team.Innumerable inquiries no longer require a FOIA request because the information is provided to the public via the Web. Most FOIA requests are for records of interest to an individual or particular organization and do not identify areas of broad public interest or what records to proactively post. While a FOIA request occasionally indicates an area of broad public interest, these requests are often met in whole or in part by referral to an existing website. A sample listing of the Reclamation URLS that provide information to the public include the following: GENERAL RECLAMATION WEBSITESReclamation Libraryhttp://www.usbr.gov/libraryProjects & Facilities Databasehttp://www.usbr.gov/datawebEducational Material/Videos http://www.usbr.gov/pn/about/pub_aff/videos_pub.htmlPhotograph Databasehttp://www.usbr.gov/lc/region/g5000/photolab/photostart.cfmEvents and Press Releaseshttp://www.usbr.gov/newsroomInformation Resources Management Strategic Planhttp://www.usbr.gov/strategic_plan/EGovStratPlan0307.pdfWEBSITES DISSEMINATING RESEARCH AND DEVELOPMENT INFORMATION TO THE PUBLICResearch and Development Officehttp://www.usbr.gov/research/Water Resources Research Laboratory Publications Indexhttp://www.usbr.gov/pmts/hydraulics_lab/pubs/index.cfmWater Treatment Engineering & Research Publicationshttp://www.usbr.gov/pmts/water/publications/index.htmlTracy Fish Facility Research Technical Reports and Data Downloadshttp://www.usbr.gov/pmts/tech_services/tracy_research/data/index.htmlEnvironmental Applications and Research Grouphttp://www.usbr.gov/pmts/eco_researchMaterials Engineering and Research Labhttp://www.usbr.gov/pmts/materials_lab/about/facilities.htmlREGIONAL OFFICE WEBSITESAnnual Operating Plan for Colorado River Reservoirshttp://www.usbr.gov/uc/water/rsvrs/ops/aop/index.htmlAspinall Unit Operations Draft Environmental Impact Statementhttp://www.usbr.gov/uc/envdocs/eis/AspinallEIS/index.htmlEcho Dam, Weber River Project Summit County, Utah, Proposed Safety of Dams Modification, Environmental Assessment and Finding of No Significant Impacthttp://www.usbr.gov/uc/envdocs/ea/echo/index.htmlDraft Contract Between the United States and Navajo Nationhttp://www.usbr.gov/uc/rm/navajo/pdf/DraftSettlementContract12-21-09.pdfNavajo-Gallup Water Supply Project Planning Report and Final Environmental Impact Statementhttp://www.usbr.gov/uc/envdocs/eis/navgallup/FEIS/index.htmlFinal Environmental Assessment East Canyon Reservoir Water Intake Structure and Finding of No Significant Impacthttp://www.usbr.gov/uc/envdocs/ea/eastCanyon/index.htmlUpper Colorado Region Environmental Management System (EMS) Implementation Plan http://www.usbr.gov/uc/envdocs/reports/EMS/emsfinalv1.pdfGlen Canyon Dam Adaptive Management Programhttp://www.usbr.gov/uc/rm/amp/index.htmlColorado River Basin Salinity Control Programhttp://www.usbr.gov/uc/progact/salinity/index.htmlUpper Colorado Region Water Users Rosterhttp://www.usbr.gov/uc/water/users/roster.pdfMid Pacific Region American Recovery and Reinvestment Act (ARRA) 2009 Kiosk http://www.usbr.gov/mp/ARRA/index.htmlMid Pacific Region Rate Setting Processhttp://www.usbr.gov/mp/cvpwaterrates/rate_process/overview.htmlCentral Valley Operations Reportshttp://www.usbr.gov/mp/cvo/Daily CVP Water Supply Report     http://www.usbr.gov/mp/cvo/vungvari/dayrpt.pdfMid Pacific Region News Releaseshttp://www.usbr.gov/newsroom/newsrelease/regionlist.cfm?region=3&Year=2010Mid Pacific Region Comment/Review Periods, Public Information and Involvement http://www.usbr.gov/mp/open_cmt_periods.html Mid Pacific Region Environmental Documents (NEPA compliance – including drafts for public review and final reports)http://www.usbr.gov/mp/nepa/index.cfmFolsom Dam Safety and Flood Damage Reduction Joint Federal Project http://www.usbr.gov/mp/jfp/index.html2-Gates Fish Protection Demonstration Projecthttp://www.usbr.gov/mp/2gates/Delta-Mendota Canal/California Aqueduct Intertiehttp://www.usbr.gov/mp/intertie/Lake Berryessa Visitor Services Planhttp://www.usbr.gov/mp/berryessa/index.htmlLake Berryessa Concessions Opportunities Prospectushttp://www.usbr.gov/mp/berryessa/prospectus.htmlLake Berryessa Documents and Formshttp://www.usbr.gov/mp/berryessa/docs_forms/index.htmlIV. Steps Taken to Greater Utilize Technology1. Yes, Reclamation currently receives requests electronically by email and fax.2. Not Applicable3. Yes, Reclamation tracks requests electronically in the DOI electronic FOIA tracking system (EFTS).4. Not Applicable5. Yes, Reclamation uses technology such as redaction software.6. Not Applicable7. Yes, Reclamation utilizes technology to prepare our FOIA annual report (the DOI EFTS).V. Steps Taken to Reduce Backlogs and Improve Timeliness in Responding to Requests8. Not Applicable1. At the end of FY08, Reclamation had 9 backlogged requests; the oldest pending request was 186 days (1/7/2008). At the end of FY09, Reclamation had 15 backlogged requests; the oldest pending request was 373 days (4/7/2008). Although the number of backlogged requests increased between FY08 and FY09, the 10 oldest perfected requests pending at the end of FY08 were completed in FY09. Also, since the Department has determined that a significant backlog equates to more than 50 requests, Reclamation is well within the requirements.2. The primary reason for the backlog increase was an increase in FOIA requests that were administratively delayed due to litigation that involved the Federal Government and began before the related FOIA request had been answered. These FOIA requests are usually put on hold for long periods of time.The backlog increase also stemmed from an increase in many large and complex FOIA requests for which it was simply not possible to respond within the legal timeframe. These requests can involve collecting, reviewing, and copying thousands of records. The program staff resources and money available to respond to these requests is limited and frequently requires that the process take longer than the allowed time limit. This often occurs with requests related to litigation, since these complex requests often come from law firms in anticipation of litigation. Another reason for the increased backlog at the end of FY09 was the requirement for submitter review on FOIA requests for contracts. Since those requests require additional time for the submitter review and frequently require extra involvement by the program staff and Solicitor’s Office, as well as a final notice to the submitter that requires another delay of the release, those contract FOIA requests frequently enter backlog status. The above reasons are difficult to eliminate since they are inherent in the process. However, regarding the litigation difficulties, Reclamation will continue to work more closely with both the Solicitor’s Office and the requesters, since that has resulted in the closure of several of these requests.3. The Bureau of Reclamation will improve its performance by continuing efforts to improve communication with both requesters and the Solicitor’s Office. The Bureau FOIA Officer plans to visit and assist the regional offices that require support. The anticipated DOI computer-based training for FOIA processors will enhance the knowledge and skills of Reclamation FOIA staff. Reclamation also plans to conduct a multi-day meeting and training of all FOIA staff.2Bureau of ReclamationDepartment of the Interior Chief FOIA Officer Report to the Attorney GeneralBureau of ReclamationDepartment of the Interior Chief FOIA Officer Report to the Attorney General6/9j/4AAQSkZJRgABAQEASABIAAD/2wBDAAUEBAQEBAUEBAUIBQQFCAoHBQUHCgsJCQoJCQsOCwsL CwsLDgsNDQ4NDQsRERISEREZGBgYGRwcHBwcHBwcHBz/2wBDAQYGBgsKCxUODhUXEw8TFx0cHBwc HR0cHBwcHBwcHBwcHBwcHBwcHBwcHBwcHBwcHBwcHBwcHBwcHBwcHBwcHBz/wAARCAA5AH8DAREA AhEBAxEB/8QAHAAAAgMAAwEAAAAAAAAAAAAABQYAAwQCBwgB/8QAQhAAAgIBAwIDAwcJBAsAAAAA AQIDBAUAERIGEyEiMRRBUQcjMkJhcYEVFhczUlWClNM0U2KRCCZDRHJzg6GksdX/xAAbAQADAQEB AQEAAAAAAAAAAAAAAwQFAgEGB//EAEARAAEDAQQFCAgFAgcBAAAAAAEAAgMRBBIhMQVBUWFxEyKB kZKhsdEVMkJSYsHh8AYUM3LjI4IWJEOiwtLx0//aAAwDAQACEQMRAD8A9l6EKaEIZlc1icJB7Tl7 sVKH3NM4Xf7FB9fw06CzySmjGlx3JUkrWCrjRLc3W9ixG0uBwVq7WTctkLhGPqBANy/cn85H3JrQ bosNNJZGtOwc93UMO9Sm2E+o0kbTgO/yQSx1J1NYjmM2cx2MEcBtrHjqs192i2JASaUxws528FC6 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